projectious-work Retrospective
Intro
A retrospective is a short, structured reflection on a completed phase of work. Capture what worked, what didn't, and a small set of concrete experiments to try next — then act on them.
Overview
Set the scope
Be explicit about the period under review: a sprint, a milestone, a release, a project phase. A vague scope produces vague feedback; a tight scope produces actionable items.
Gather input in three categories
- What worked well — practices, tools, decisions that helped.
- What didn't work — pain points, blockers, things that slowed the team down.
- What to try next — concrete experiments or changes for the next iteration.
Format as a structured document
## Retrospective — [date/milestone]
### What Worked
- Item 1
- Item 2
### What Didn't Work
- Item 1
- Item 2
### Action Items
- [ ] Specific, assignable action 1
- [ ] Specific, assignable action 2
Action items must be specific, owned, and time-bound
Not "improve testing" but "add integration tests for the auth module by end of next sprint, owner @alice." If you cannot name the owner and the date, the item will not happen.
Store it where the team will find it
Save the retro in context/ or the project's designated location.
Link to it from the next sprint's kickoff so the action items
actually feed into planning.
Example
User says "let's do a retro on the v0.3 release". The agent asks
what went well and what was painful, structures the findings into
the retro format with concrete action items, and saves it to
context/retros/v0.3.md.
Gotchas
Agent-specific failure modes — provider-neutral pause-and-self-check items:
- Action items with no owner or due date. An action item that says "improve testing" with no owner and no date will not happen. Every action must name who is responsible and when it is due — otherwise it is a wish, not a commitment.
- Discussing the same blockers retro after retro. If the same pain point appears in three consecutive retrospectives with no change, the problem is not the retro — it is that action items are not being followed through. Audit completion before the next retro starts.
- Letting the loudest voices dominate. Verbal-first retros favor extroverts and senior voices. Use silent individual input gathering (sticky notes, async docs) before opening group discussion to surface the full range of experience.
- Skipping the retro because "we are too busy". Busyness is the symptom that makes the retro most valuable. A team that never reflects never improves its throughput. Protect the retro time even at the cost of other meetings.
- Treating the retro as a complaint session. The "what didn't work" section creates energy only if it leads to "what to try next." If the output is a list of grievances with no action items, the retro has failed.
- Storing retros where nobody looks at them again. A retrospective document in a folder no one revisits produces no learning. Link to the retro from the next sprint's kickoff so action items feed into planning.
- Vague scope for the retrospective. "Let's reflect on the project" produces generic feedback. "Let's reflect on the v0.5 release, specifically the last two weeks" produces specific, actionable items.
Full reference
Facilitation patterns
Common formats besides the three-column default:
- Start / Stop / Continue — what should we start doing, stop doing, continue doing.
- Mad / Sad / Glad — emotion-led, useful when team morale is the topic.
- 4 Ls — Liked / Learned / Lacked / Longed for.
- Sailboat — wind (helpers), anchors (blockers), rocks (risks), island (goal).
Pick a format that matches the question you actually want to answer. Rotate formats so retros do not become routine.
Anti-patterns
- Action items with no owner or due date
- Discussing the same blockers retro after retro with no change
- Treating the retro as a complaint session with no follow-through
- Letting the loudest voices dominate; use silent input gathering (sticky notes, async docs) before discussion
- Skipping the retro "because we are too busy" — that is usually exactly when you need it
- Storing retros where nobody looks at them again