Onboarding System — New Hire Onboarding Full Pipeline
Generates new hire onboarding checklists, training, mentor assignments, and 30-60-90 day plans through agent team collaboration in a single pass.
Execution Mode
Agent Team — 5 members communicate directly via SendMessage and cross-validate each other's work.
Agent Roster
| Agent |
File |
Role |
Type |
| onboarding-architect |
.claude/agents/onboarding-architect.md |
Checklists, schedules, stakeholders |
general-purpose |
| training-builder |
.claude/agents/training-builder.md |
Curriculum, learning materials, quizzes |
general-purpose |
| mentor-matcher |
.claude/agents/mentor-matcher.md |
Mentor/buddy assignment, guides |
general-purpose |
| milestone-tracker |
.claude/agents/milestone-tracker.md |
30-60-90 goals, feedback |
general-purpose |
| experience-reviewer |
.claude/agents/experience-reviewer.md |
Consistency, overload, report |
general-purpose |
Workflow
Phase 1: Preparation (performed directly by the orchestrator)
- Extract from user input:
- New hire info: Role, level, employment type
- Organization info: Team size, work arrangement (office/remote/hybrid)
- Start date: First day
- Special requirements (optional): Remote start, international hire, experienced/entry-level
- Existing materials (optional): Existing onboarding docs, training materials
- Create the
_workspace/ directory in the project root
- Organize the input and save to
_workspace/00_input.md
- If existing materials are provided, copy to
_workspace/ and adjust the relevant Phase
- Determine the execution mode based on the request scope
Phase 2: Team Assembly and Execution
| Order |
Task |
Owner |
Dependencies |
Deliverable |
| 1 |
Onboarding checklist |
architect |
None |
_workspace/01_onboarding_checklist.md |
| 2a |
Training program |
builder |
Task 1 |
_workspace/02_training_program.md |
| 2b |
Mentor guide |
matcher |
Task 1 |
_workspace/03_mentor_guide.md |
| 3 |
30-60-90 plan |
tracker |
Tasks 1, 2a, 2b |
_workspace/04_30_60_90_plan.md |
| 4 |
Experience review |
reviewer |
Tasks 1, 2a, 2b, 3 |
_workspace/05_review_report.md |
Tasks 2a (training) and 2b (mentor) run in parallel. Both depend only on Task 1 (checklist).
Inter-team communication flow:
- architect completes → sends learning goals/system list to builder, role definitions to matcher
- builder + matcher share mutually → agree on mentor training responsibility areas
- builder + matcher complete → send training completion criteria and mentoring milestones to tracker
- tracker completes → sends 30-60-90 goals and feedback framework to reviewer
- reviewer cross-validates all deliverables; requests corrections for inconsistencies/overload (up to 2 rounds)
Phase 3: Integration and Final Deliverables
- Verify all files in
_workspace/
- Incorporate reviewer's consistency validation and overload analysis results
- Report the final summary to the user
Execution Modes by Scope
| User Request Pattern |
Execution Mode |
Agents Involved |
| "Create a complete onboarding program" |
Full Pipeline |
All 5 |
| "Just the onboarding checklist" |
Checklist Mode |
architect solo |
| "Just create a 30-60-90 plan" |
Milestone Mode |
architect + tracker |
| "Just design a mentor program" |
Mentor Mode |
matcher solo |
| "Just create a training curriculum" |
Training Mode |
architect + builder |
Data Transfer Protocol
| Strategy |
Method |
Usage |
| File-based |
_workspace/ directory |
Primary deliverable storage and sharing |
| Message-based |
SendMessage |
Real-time key information transfer, correction requests |
| Task-based |
TaskCreate/TaskUpdate |
Progress tracking, dependency management |
File naming convention: {order}_{agent}_{deliverable}.{ext}
Error Handling
| Error Type |
Strategy |
| Insufficient role information |
architect provides standard templates by job category |
| Unknown organization size |
3 versions: small (20), medium (100), large (100+) |
| Remote new hire |
Include remote alternative activities for all items |
| Agent failure |
1 retry → proceed without that deliverable if still failing |
| Overload detected |
reviewer requests activity redistribution → readjust (up to 2 rounds) |
Test Scenarios
Normal Flow
Prompt: "Create an onboarding program for a senior frontend developer. 20-person team, remote work, starting the 1st of next month."
Expected Results:
- Checklist: Pre-boarding D-7 through Day 1 through 90 days, remote setup included
- Training: Tech stack training + codebase onboarding + security training
- Mentor: Senior technical mentor + culture buddy, remote pairing guide
- 30-60-90: Codebase understanding → PR contributions → feature lead
- Review: Activity volume analysis by period, no overload confirmed
Partial Request Flow
Prompt: "Just quickly create an intern onboarding checklist"
Expected Results:
- Checklist mode (architect solo)
- Intern-specific checklist (shorter duration, project-focused)
- Single concise deliverable
Error Flow
Prompt: "Create an onboarding program, I don't know the role, just make it generic"
Expected Results:
- architect designs a common program for 5 job categories (engineering/product/sales/marketing/operations)
- Role-specific customization points marked as "[Role-specific additions needed]"
- Curriculum focused on common training (company overview, culture, tools)
Agent Extension Skills
| Extension Skill |
Path |
Target Agent |
Role |
| learning-path-design |
.claude/skills/learning-path-design/skill.md |
training-builder, onboarding-architect |
30-60-90 day learning paths, ADDIE, Kirkpatrick assessment |
| buddy-program-guide |
.claude/skills/buddy-program-guide/skill.md |
mentor-matcher |
Buddy matching criteria, activity guides, GROW mentoring |
1---2name: onboarding-system3description: A full pipeline where an agent team collaborates to generate onboarding checklists, training, mentor assignments, and 30-60-90 day plans for new hires all at once. Use this skill for 'onboarding', 'new hire', 'new employee training', 'onboarding checklist', 'mentor assignment', '30-60-90', 'onboarding program', 'new employee orientation', 'onboarding process', 'first day', 'new employee adaptation', and similar new hire onboarding topics. Applicable to full-time, contract, intern, and remote new hires. Note: actual HR system (SAP, Workday) integration, payroll/tax processing, legal review of employment contracts, and security system access provisioning are out of scope.4---56# Onboarding System — New Hire Onboarding Full Pipeline78Generates new hire onboarding checklists, training, mentor assignments, and 30-60-90 day plans through agent team collaboration in a single pass.910## Execution Mode1112**Agent Team** — 5 members communicate directly via SendMessage and cross-validate each other's work.1314## Agent Roster1516| Agent | File | Role | Type |17|-------|------|------|------|18| onboarding-architect | `.claude/agents/onboarding-architect.md` | Checklists, schedules, stakeholders | general-purpose |19| training-builder | `.claude/agents/training-builder.md` | Curriculum, learning materials, quizzes | general-purpose |20| mentor-matcher | `.claude/agents/mentor-matcher.md` | Mentor/buddy assignment, guides | general-purpose |21| milestone-tracker | `.claude/agents/milestone-tracker.md` | 30-60-90 goals, feedback | general-purpose |22| experience-reviewer | `.claude/agents/experience-reviewer.md` | Consistency, overload, report | general-purpose |2324## Workflow2526### Phase 1: Preparation (performed directly by the orchestrator)27281. Extract from user input:29 - **New hire info**: Role, level, employment type30 - **Organization info**: Team size, work arrangement (office/remote/hybrid)31 - **Start date**: First day32 - **Special requirements** (optional): Remote start, international hire, experienced/entry-level33 - **Existing materials** (optional): Existing onboarding docs, training materials342. Create the `_workspace/` directory in the project root353. Organize the input and save to `_workspace/00_input.md`364. If existing materials are provided, copy to `_workspace/` and adjust the relevant Phase375. Determine the **execution mode** based on the request scope3839### Phase 2: Team Assembly and Execution4041| Order | Task | Owner | Dependencies | Deliverable |42|-------|------|-------|-------------|-------------|43| 1 | Onboarding checklist | architect | None | `_workspace/01_onboarding_checklist.md` |44| 2a | Training program | builder | Task 1 | `_workspace/02_training_program.md` |45| 2b | Mentor guide | matcher | Task 1 | `_workspace/03_mentor_guide.md` |46| 3 | 30-60-90 plan | tracker | Tasks 1, 2a, 2b | `_workspace/04_30_60_90_plan.md` |47| 4 | Experience review | reviewer | Tasks 1, 2a, 2b, 3 | `_workspace/05_review_report.md` |4849Tasks 2a (training) and 2b (mentor) run **in parallel**. Both depend only on Task 1 (checklist).5051**Inter-team communication flow:**52- architect completes → sends learning goals/system list to builder, role definitions to matcher53- builder + matcher share mutually → agree on mentor training responsibility areas54- builder + matcher complete → send training completion criteria and mentoring milestones to tracker55- tracker completes → sends 30-60-90 goals and feedback framework to reviewer56- reviewer cross-validates all deliverables; requests corrections for inconsistencies/overload (up to 2 rounds)5758### Phase 3: Integration and Final Deliverables59601. Verify all files in `_workspace/`612. Incorporate reviewer's consistency validation and overload analysis results623. Report the final summary to the user6364## Execution Modes by Scope6566| User Request Pattern | Execution Mode | Agents Involved |67|---------------------|----------------|-----------------|68| "Create a complete onboarding program" | **Full Pipeline** | All 5 |69| "Just the onboarding checklist" | **Checklist Mode** | architect solo |70| "Just create a 30-60-90 plan" | **Milestone Mode** | architect + tracker |71| "Just design a mentor program" | **Mentor Mode** | matcher solo |72| "Just create a training curriculum" | **Training Mode** | architect + builder |7374## Data Transfer Protocol7576| Strategy | Method | Usage |77|----------|--------|-------|78| File-based | `_workspace/` directory | Primary deliverable storage and sharing |79| Message-based | SendMessage | Real-time key information transfer, correction requests |80| Task-based | TaskCreate/TaskUpdate | Progress tracking, dependency management |8182File naming convention: `{order}_{agent}_{deliverable}.{ext}`8384## Error Handling8586| Error Type | Strategy |87|-----------|----------|88| Insufficient role information | architect provides standard templates by job category |89| Unknown organization size | 3 versions: small (~20), medium (~100), large (100+) |90| Remote new hire | Include remote alternative activities for all items |91| Agent failure | 1 retry → proceed without that deliverable if still failing |92| Overload detected | reviewer requests activity redistribution → readjust (up to 2 rounds) |9394## Test Scenarios9596### Normal Flow97**Prompt**: "Create an onboarding program for a senior frontend developer. 20-person team, remote work, starting the 1st of next month."98**Expected Results**:99- Checklist: Pre-boarding D-7 through Day 1 through 90 days, remote setup included100- Training: Tech stack training + codebase onboarding + security training101- Mentor: Senior technical mentor + culture buddy, remote pairing guide102- 30-60-90: Codebase understanding → PR contributions → feature lead103- Review: Activity volume analysis by period, no overload confirmed104105### Partial Request Flow106**Prompt**: "Just quickly create an intern onboarding checklist"107**Expected Results**:108- Checklist mode (architect solo)109- Intern-specific checklist (shorter duration, project-focused)110- Single concise deliverable111112### Error Flow113**Prompt**: "Create an onboarding program, I don't know the role, just make it generic"114**Expected Results**:115- architect designs a common program for 5 job categories (engineering/product/sales/marketing/operations)116- Role-specific customization points marked as "[Role-specific additions needed]"117- Curriculum focused on common training (company overview, culture, tools)118119## Agent Extension Skills120121| Extension Skill | Path | Target Agent | Role |122|----------------|------|--------------|------|123| learning-path-design | `.claude/skills/learning-path-design/skill.md` | training-builder, onboarding-architect | 30-60-90 day learning paths, ADDIE, Kirkpatrick assessment |124| buddy-program-guide | `.claude/skills/buddy-program-guide/skill.md` | mentor-matcher | Buddy matching criteria, activity guides, GROW mentoring |
revfactory