Journal Entry Preparation
Intake
Confirm entity, ledger, period, posting date, currency, entry type, business event, accounting policy, source documents, account and dimension structure, tax treatment, materiality, preparer, and approver.
Procedure
- Explain the economic event and why an entry is required.
- Cite the contract, invoice, schedule, system report, policy, or calculation supporting recognition and measurement.
- Build a transparent calculation with source values, formula, unit, exchange rate, rounding, and tie-out.
- Prepare lines containing account, description, debit, credit, currency, entity, department/cost center, project, tax code, and counterparty where relevant.
- Verify total debit = total credit and confirm the expected statement impact.
- Define whether the entry reverses, the reversal date and method, and how the underlying item will clear.
- Add duplicate-entry, period, account, cut-off, approval, and segregation-of-duties checks.
Output
Provide purpose, support index, calculation, journal lines, financial statement impact, assumptions, open questions, preparer, approver, and status. Without sufficient support or authorization, label it draft only - not posted.
Never invent documentation, choose an account without the chart of accounts, or treat an estimate as a confirmed amount. Flag unusual round numbers, stale accruals, manual control-account entries, missing reversals, and foreign-exchange inconsistencies.
1---2name: journal-entry-prep3description: Prepare balanced journal entry drafts with calculations, support, review controls, and reversal treatment. Use for accruals, prepayments, reclasses, corrections, allocations, intercompany entries, and period-end adjustments.4---56# Journal Entry Preparation78## Intake910Confirm entity, ledger, period, posting date, currency, entry type, business event, accounting policy, source documents, account and dimension structure, tax treatment, materiality, preparer, and approver.1112## Procedure13141. Explain the economic event and why an entry is required.152. Cite the contract, invoice, schedule, system report, policy, or calculation supporting recognition and measurement.163. Build a transparent calculation with source values, formula, unit, exchange rate, rounding, and tie-out.174. Prepare lines containing account, description, debit, credit, currency, entity, department/cost center, project, tax code, and counterparty where relevant.185. Verify total debit = total credit and confirm the expected statement impact.196. Define whether the entry reverses, the reversal date and method, and how the underlying item will clear.207. Add duplicate-entry, period, account, cut-off, approval, and segregation-of-duties checks.2122## Output2324Provide purpose, support index, calculation, journal lines, financial statement impact, assumptions, open questions, preparer, approver, and status. Without sufficient support or authorization, label it **draft only - not posted**.2526Never invent documentation, choose an account without the chart of accounts, or treat an estimate as a confirmed amount. Flag unusual round numbers, stale accruals, manual control-account entries, missing reversals, and foreign-exchange inconsistencies.
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