Meeting Prep

meeting-prep

Purpose

Prepares a just-in-time meeting brief by combining the next calendar event with relevant notes from MEMORY.md.

Runbook

1. Ensure MEMORY_PATH and CALENDAR_ICS (or calcurse access) are set.
2. Run scripts/next-event.sh to find the next meeting within the next 24 hours.
3. If no event is found, print No upcoming events in the next 24 hours. and exit cleanly.
4. Extract keywords from the event title and strip common words such as meeting, call, sync, and standup.
5. Run scripts/retrieve-notes.sh <keywords> to find relevant MEMORY.md sections.
6. Run scripts/brief.sh to assemble and print the final meeting brief.
7. Optionally post the brief to CHAT_WEBHOOK via curl, but only when SEND_TO_CHAT=1 is explicitly set.

Stop conditions

1. Exit cleanly if no upcoming event is found.
2. Abort if MEMORY_PATH is unset or points to a directory.
3. Never post to CHAT_WEBHOOK without SEND_TO_CHAT=1.
4. Abort if brief.sh cannot write to stdout.

Output format

# Meeting Brief: Sprint Planning
**Time**: 2024-06-15 10:00  
**Attendees**: alice@example.com, bob@example.com  

## Agenda
(from calendar description or "No agenda provided")

## Related Notes from Memory
> From MEMORY.md § "Sprint Planning Notes"  
> Last sprint velocity was 34 points...

## Talking Points
- TBD — review backlog before meeting
- TBD — confirm acceptance criteria for Story #42

Example invocations

• MEMORY_PATH=~/notes/MEMORY.md CALENDAR_ICS=~/cal.ics skills/meeting-prep/scripts/run.sh
• MOCK_MODE=1 MEMORY_PATH=~/notes/MEMORY.md skills/meeting-prep/scripts/run.sh
• "What's my next meeting and what should I know before joining?"