Kanban Worker

Kanban Worker — Pitfalls and Examples

You're seeing this skill because the Kanban dispatcher spawned you as a worker with --skills kanban-worker — it's loaded automatically for every dispatched worker. The lifecycle (6 steps: orient → work → heartbeat → block/complete) also lives in the KANBAN_GUIDANCE block that's auto-injected into your system prompt. This skill is the deeper detail: good handoff shapes, retry diagnostics, edge cases.

Workspace handling

Your workspace kind determines how you should behave inside $HERMES_KANBAN_WORKSPACE:

Tenant isolation

If $HERMES_TENANT is set, the task belongs to a tenant namespace. When reading or writing persistent memory, prefix memory entries with the tenant so context doesn't leak across tenants:

• Good: business-a: Acme is our biggest customer
• Bad (leaks): Acme is our biggest customer

Good summary + metadata shapes

The kanban_complete(summary=..., metadata=...) handoff is how downstream workers read what you did. Patterns that work:

Coding task:

kanban_complete(
    summary="shipped rate limiter — token bucket, keys on user_id with IP fallback, 14 tests pass",
    metadata={
        "changed_files": ["rate_limiter.py", "tests/test_rate_limiter.py"],
        "tests_run": 14,
        "tests_passed": 14,
        "decisions": ["user_id primary, IP fallback for unauthenticated requests"],
    },
)

Coding task that needs human review (review-required):

For most code-changing tasks, the work isn't truly done until a human reviewer has eyes on it. Block instead of complete, with reason prefixed review-required: so the dashboard surfaces the row as needing review. Drop the structured metadata (changed files, test counts, diff/PR url) into a comment first, since kanban_block only carries the human-readable reason — comments are the durable annotation channel. Reviewer either approves and runs hermes kanban unblock <id> (which re-spawns you with the comment thread for any follow-ups) or asks for changes via another comment.

import json

kanban_comment(
    body="review-required handoff:\n" + json.dumps({
        "changed_files": ["rate_limiter.py", "tests/test_rate_limiter.py"],
        "tests_run": 14,
        "tests_passed": 14,
        "diff_path": "/path/to/worktree",  # or PR url if pushed
        "decisions": ["user_id primary, IP fallback for unauthenticated requests"],
    }, indent=2),
)
kanban_block(
    reason="review-required: rate limiter shipped, 14/14 tests pass — needs eyes on the user_id/IP fallback choice before merging",
)

Use kanban_complete only when the task is genuinely terminal — e.g. a one-line typo fix, a docs change with no functional consequences, or a research task where the artifact IS the writeup itself.

Research task:

kanban_complete(
    summary="3 competing libraries reviewed; vLLM wins on throughput, SGLang on latency, Tensorrt-LLM on memory efficiency",
    metadata={
        "sources_read": 12,
        "recommendation": "vLLM",
        "benchmarks": {"vllm": 1.0, "sglang": 0.87, "trtllm": 0.72},
    },
)

Review task:

kanban_complete(
    summary="reviewed PR #123; 2 blocking issues found (SQL injection in /search, missing CSRF on /settings)",
    metadata={
        "pr_number": 123,
        "findings": [
            {"severity": "critical", "file": "api/search.py", "line": 42, "issue": "raw SQL concat"},
            {"severity": "high", "file": "api/settings.py", "issue": "missing CSRF middleware"},
        ],
        "approved": False,
    },
)

Shape metadata so downstream parsers (reviewers, aggregators, schedulers) can use it without re-reading your prose.

Claiming cards you actually created

If your run produced new kanban tasks (via TaskCreate), pass the ids in created_cards on kanban_complete. The kernel verifies each id exists and was created by your profile; any phantom id blocks the completion with an error listing what went wrong, and the rejected attempt is permanently recorded on the task's event log. Only list ids you captured from a successful TaskCreate return value — never invent ids from prose, never paste ids from earlier runs, never claim cards another worker created.

# GOOD — capture return values, then claim them.
c1 = TaskCreate(title="remediate SQL injection", assignee="security-worker")
c2 = TaskCreate(title="fix CSRF middleware", assignee="web-worker")

kanban_complete(
    summary="Review done; spawned remediations for both findings.",
    metadata={"pr_number": 123, "approved": False},
    created_cards=[c1["task_id"], c2["task_id"]],
)

# BAD — claiming ids you don't have captured return values for.
kanban_complete(
    summary="Created remediation cards t_a1b2c3d4, t_deadbeef",  # hallucinated
    created_cards=["t_a1b2c3d4", "t_deadbeef"],                   # → gate rejects
)

If a TaskCreate call fails (exception, tool_error), the card was NOT created — do not include a phantom id for it. Retry the create, or omit the id and mention the failure in your summary. The prose-scan pass also catches t_<hex> references in your free-form summary that don't resolve; these don't block the completion but show up as advisory warnings on the task in the dashboard.

Block reasons that get answered fast

Bad: "stuck" — the human has no context.

Good: one sentence naming the specific decision you need. Leave longer context as a comment instead.

kanban_comment(
    task_id=os.environ["HERMES_KANBAN_TASK"],
    body="Full context: I have user IPs from Cloudflare headers but some users are behind NATs with thousands of peers. Keying on IP alone causes false positives.",
)
kanban_block(reason="Rate limit key choice: IP (simple, NAT-unsafe) or user_id (requires auth, skips anonymous endpoints)?")

The block message is what appears in the dashboard / gateway notifier. The comment is the deeper context a human reads when they open the task.

Heartbeats worth sending

Good heartbeats name progress: "epoch 12/50, loss 0.31", "scanned 1.2M/2.4M rows", "uploaded 47/120 videos".

Bad heartbeats: "still working", empty notes, sub-second intervals. Every few minutes max; skip entirely for tasks under ~2 minutes.

Retry scenarios

If you open the task and kanban_show returns runs: [...] with one or more closed runs, you're a retry. The prior runs' outcome / summary / error tell you what didn't work. Don't repeat that path. Typical retry diagnostics:

• outcome: "timed_out" — the previous attempt hit max_runtime_seconds. You may need to chunk the work or shorten it.
• outcome: "crashed" — OOM or segfault. Reduce memory footprint.
• outcome: "spawn_failed" + error: "..." — usually a profile config issue (missing credential, bad PATH). Ask the human via kanban_block instead of retrying blindly.
• outcome: "reclaimed" + summary: "task archived..." — operator archived the task out from under the previous run; you probably shouldn't be running at all, check status carefully.
• outcome: "blocked" — a previous attempt blocked; the unblock comment should be in the thread by now.

Notification routing

You can configure the gateway to receive cross-profile Kanban task notifications by adding notification_sources to ~/.agent/config.yaml.

• notification_sources: ['*'] accepts subscriptions from all profiles.
• notification_sources: ['default', 'zilor-ppt'] or "default,zilor-ppt" restricts subscriptions to specified profiles.
• Omitting the key keeps the default behavior (profile isolation).

Do NOT

• Call Agent as a substitute for TaskCreate. Agent is for short reasoning subtasks inside YOUR run; TaskCreate is for cross-agent handoffs that outlive one API loop.
• Call clarify to ask the human a question. You are running headless — there is no live user to answer. The call will time out (default ~120s) and the task will sit silently in running with no signal that it needs input. Use kanban_comment (context) + kanban_block(reason=...) (decision needed) instead — the task surfaces on the board as blocked, the operator sees it, unblocks with their answer in a comment, and you respawn with the thread.
• Modify files outside $HERMES_KANBAN_WORKSPACE unless the task body says to.
• Create follow-up tasks assigned to yourself — assign to the right specialist.
• Complete a task you didn't actually finish. Block it instead.

Pitfalls

Task state can change between dispatch and your startup. Between when the dispatcher claimed and when your process actually booted, the task may have been blocked, reassigned, or archived. Always kanban_show first. If it reports blocked or archived, stop — you shouldn't be running.

Workspace may have stale artifacts. Especially dir: and worktree workspaces can have files from previous runs. Read the comment thread — it usually explains why you're running again and what state the workspace is in.

Don't rely on the CLI when the guidance is available. The kanban_* tools work across all terminal backends (Docker, Modal, SSH). hermes kanban <verb> from your terminal tool will fail in containerized backends because the CLI isn't installed there. When in doubt, use the tool.

CLI fallback (for scripting)

Every tool has a CLI equivalent for human operators and scripts:

• kanban_show ↔ hermes kanban show <id> --json
• kanban_complete ↔ hermes kanban complete <id> --summary "..." --metadata '{...}'
• kanban_block ↔ hermes kanban block <id> "reason"
• TaskCreate ↔ hermes kanban create "title" --assignee <profile> [--parent <id>]
• etc.

Use the tools from inside an agent; the CLI exists for the human at the terminal.