Recruiting

Recruiting

Job Description Template

# {Job Title}

## About the Role

{Brief 2-3 sentence overview of the role and its impact}

## Responsibilities

- {Key responsibility 1}
- {Key responsibility 2}
- {Key responsibility 3}
- {Key responsibility 4}
- {Key responsibility 5}

## Requirements

### Required
- {Required qualification 1}
- {Required qualification 2}
- {Required qualification 3}

### Preferred
- {Nice-to-have qualification 1}
- {Nice-to-have qualification 2}

## What We Offer

- Competitive salary and equity package
- Comprehensive health, dental, and vision insurance
- Flexible PTO and work arrangements
- Professional development budget
- {Company-specific benefits}

## How to Apply

{Application instructions, portfolio requirements, etc.}

Interview Scorecard Template

# Interview Scorecard: {Candidate Name} — {Role}

**Interviewer**: {Name}
**Date**: {Date}
**Role**: {Position}

## Overall Assessment

**Recommendation**: Strong Yes / Yes / Leaning Yes / Leaning No / No / Strong No

**Summary**: {2-3 sentence summary of candidate}

## Evaluation Criteria

### Technical Skills (1-5)
- **Score**: {1-5}
- **Notes**: {Specific examples of technical ability}

### Problem Solving (1-5)
- **Score**: {1-5}
- **Notes**: {How they approached problems}

### Communication (1-5)
- **Score**: {1-5}
- **Notes**: {Clarity, listening, articulation}

### Cultural Fit (1-5)
- **Score**: {1-5}
- **Notes**: {Alignment with company values}

### Growth Potential (1-5)
- **Score**: {1-5}
- **Notes**: {Ability to learn and advance}

## Strengths

- {Strength 1}
- {Strength 2}
- {Strength 3}

## Concerns / Questions

- {Concern or follow-up question 1}
- {Concern or follow-up question 2}

## Red Flags

- {Any red flags observed}

## Next Steps

{Recommendation for next stage or decision}

Structured Interview Question Bank

Behavioral Questions (STAR Method)

• Tell me about a time you had to work with a difficult team member. How did you handle it?
• Describe a situation where you had to meet a tight deadline. What was your approach?
• Give me an example of when you had to learn something new quickly. How did you go about it?
• Tell me about a time you made a mistake. How did you handle it?
• Describe a project where you had to influence without authority. What did you do?
• Tell me about a time you received negative feedback. How did you respond?
• Give me an example of when you had to prioritize competing demands. How did you decide?

Situational Questions

• How would you handle a situation where a team member is consistently missing deadlines?
• What would you do if you disagreed with your manager's approach to a project?
• How would you approach onboarding to a new team?
• What would you do if you discovered a critical bug right before a release?
• How would you handle a conflict between two team members?

Technical Questions (Role-Specific)

• {Technical question 1 relevant to role}
• {Technical question 2 relevant to role}
• {Technical question 3 relevant to role}

Culture & Values Questions

• What does work-life balance mean to you?
• How do you approach giving and receiving feedback?
• What motivates you in your work?
• How do you handle ambiguity and uncertainty?
• What's your approach to continuous learning?

Offer Letter Template

Subject: Offer of Employment — {Position} at {Company}

Dear {Candidate Name},

We are delighted to offer you the position of {Job Title} at {Company Name}.

## Position Details

- **Title**: {Job Title}
- **Start Date**: {Date}
- **Location**: {Location/Remote}
- **Reports To**: {Manager Name}

## Compensation

- **Base Salary**: ${Amount} per {period}
- **Equity**: {Number} shares (vesting over {years} years with {cliff} cliff)
- **Pay Frequency**: {Bi-weekly/Monthly}

## Benefits

- Health, dental, and vision insurance (company covers {percentage}%)
- 401(k) with {percentage}% company match
- {X} days PTO per year
- {Other benefits}

## Conditions

This offer is contingent upon:
- Successful completion of background check
- Verification of work authorization
- Signed employment agreement

Please respond by {Date}. We're excited about the possibility of you joining our team!

Best regards,
{HR Manager Name}
HR Manager
{Company Name}

Rejection Email Template

Subject: Update on Your Application — {Position}

Dear {Candidate Name},

Thank you for your interest in the {Position} role at {Company Name} and for taking the time to speak with our team.

After careful consideration, we've decided to move forward with other candidates whose experience more closely aligns with our current needs.

We were impressed with {specific positive attribute}, and we encourage you to apply for future openings that match your background.

We wish you the best in your job search.

Best regards,
{HR Manager Name}
HR Manager
{Company Name}

Hiring Pipeline Stages

1. Application — Candidate submits application
2. Resume Review — HR screens for basic qualifications
3. Phone Screen — Initial conversation with HR or hiring manager
4. Technical Assessment — Role-specific evaluation (if applicable)
5. Interview Loop — Multiple interviews with team members
6. Reference Check — Contact references
7. Offer — Extend offer and negotiate terms
8. Background Check — Complete verification
9. Onboarding — Welcome new hire

Candidate Evaluation Framework

Must-Haves

• {Non-negotiable requirement 1}
• {Non-negotiable requirement 2}

Should-Haves

• {Important but flexible requirement 1}
• {Important but flexible requirement 2}

Nice-to-Haves

• {Bonus qualification 1}
• {Bonus qualification 2}

Red Flags

• {Deal-breaker 1}
• {Deal-breaker 2}