sboghossian Tool — Calendar Integration
What it does
Integrates Louis with a lawyer's primary calendar (Google Calendar, Microsoft Outlook, Apple iCal) to provide deadline-aware scheduling, automatic court-date blocking, statute-of-limitations reminders, and deep-work time management for drafting tasks.
Setup / auth
| Calendar provider | Auth method | Notes |
|---|---|---|
| Google Calendar | OAuth 2.0 (Google API) | Requires https://www.googleapis.com/auth/calendar scope; supports read + write |
| Microsoft Outlook / Exchange | OAuth 2.0 (Microsoft Graph API) | Requires Calendars.ReadWrite scope; works for O365 and Exchange Online |
| Apple iCal / CalDAV | CalDAV protocol | Less common for corporate environments; supports read + write via CalDAV server |
Permission scope: Request the minimum scope needed. If only deadline-blocking is required, prefer read + event-creation; do not request full calendar access unless needed.
Multi-calendar support: Lawyers typically have a personal, a shared firm, and a matter-specific calendar. Allow selection of target calendar for each event type during setup.
Capabilities
1. Court-date auto-blocking
When a court date, hearing, or filing deadline is entered in matter management (via [[efirm-deadline-tracker]] or manual entry), automatically create a calendar event:
- Title:
[Matter ref] — [Event type] — [Court/Tribunal] - Duration: Estimated hearing length or full day for travel requirements
- Location: Court address (look up from jurisdiction directory)
- Description: Matter reference, case number, counsel present
- Reminders: 7 days, 1 day, 2 hours before
2. Deadline-driven meeting suggestions
When a matter has an upcoming deadline, Louis can analyse the lawyer's calendar and suggest:
- Optimal draft-review slots in the week before the deadline (avoiding back-to-back meetings)
- "Pre-deadline buffer" — block 1–2 hours the day before as protected time
- Avoid scheduling non-urgent meetings the day of a major filing
3. Statute of limitations reminders
For active matters, surface limitation deadlines as calendar events with advance reminders:
- 6 months before: informational reminder
- 3 months before: action-required reminder
- 30 days before: urgent alert
- Limitation period lookup integrates with [[tool-date-tool-deadline-calculator]] for jurisdiction-aware computation
4. Deep-work blocking for drafting
When a drafting task is assigned (contract draft, brief, opinion letter), block time on the calendar:
- Default: 2–3-hour focused blocks, morning preferred (configurable)
- Auto-label: "Louis Drafting Block — [Document name]"
- Do not create back-to-back drafting blocks with no break
Output schema
{
"events": [
{
"id": "evt_001",
"title": "M-2024-045 — Hearing — ADGM Court of First Instance",
"start": "2026-06-15T09:00:00+04:00",
"end": "2026-06-15T13:00:00+04:00",
"location": "ADGM Courts, Abu Dhabi Global Market Square, Al Maryah Island",
"matterId": "M-2024-045",
"type": "court_hearing",
"reminders": [
{ "minutesBefore": 10080, "method": "email" },
{ "minutesBefore": 1440, "method": "popup" }
],
"calendarId": "primary"
}
],
"syncStatus": "success",
"nextSyncAt": "2026-05-15T06:00:00Z"
}
Usage patterns
Pattern 1 — New matter onboarding
On matter creation, extract all known dates (court dates, filing deadlines, contractual milestones) → batch-create calendar events → confirm with user before committing.
Pattern 2 — Weekly deadline sweep
Every Monday morning, run a look-ahead 14-day window → pull all matter deadlines → surface a digest ("You have 3 deadlines this week: ...") → offer to block preparation time.
Pattern 3 — Deadline from chat
User: "I need to file a response in the DIFC Court within 21 days of today." → Compute due date using [[tool-date-tool-deadline-calculator]] (with DIFC court rules and UAE public holidays) → Offer to create calendar event → confirm → create.
Permissions & safety
- Never delete existing calendar events; only create and update events created by Louis.
- Always confirm before creating recurring events or bulk-creating more than 5 events at once.
- Do not expose calendar data (meeting titles, locations) in chat unless the user has explicitly opened a scheduling context.
- Respect Hijri calendar awareness: in KSA and UAE, official deadlines may reference Hijri dates; convert to Gregorian before calendar entry and note the Hijri date in the event description.
Failure modes
| Failure | Response |
|---|---|
| OAuth token expired | Prompt re-authentication; do not silently fail |
| Calendar write permission denied | Explain required scope; provide re-authorisation link |
| Duplicate event detected | Warn before creating; ask user to confirm or skip |
| Timezone mismatch | Always display timezone in event confirmation; default to user's registered timezone |
Related skills
- [[tool-date-tool-deadline-calculator]]
- [[pa-workflow-litigation]]
- [[efirm-deadline-tracker]]