Tlc Meeting

TLC Meeting Minutes

Goal

Create a public, concise, and evidence-based Selenium TLC meeting page from a local transcript. The page should preserve decisions, reasons, tradeoffs, and explicit follow-up ownership without requiring readers to inspect the full transcript.

Inputs

Require a local transcript or Gemini Meet notes Markdown file. If the user does not provide a path, ask for it before drafting.

Default rolling agenda:

https://docs.google.com/document/d/18InWY44S0C_ECkRkRo8GKictu8BEtsahRsFh17tmUR0/edit?tab=t.0#heading=h.2kfu4ns4qzjl

When agenda text is needed, fetch the plain-text export:

curl -L "https://docs.google.com/document/d/18InWY44S0C_ECkRkRo8GKictu8BEtsahRsFh17tmUR0/export?format=txt" -o /tmp/tlc-rolling-agenda.txt

Workflow

1. Identify the seleniumhq.github.io repo root.

2. Read the local transcript. For Gemini Meet notes, ignore Summary, Decisions, Details, and Next steps; use only the Transcript section as evidence.

3. Determine the meeting date from the transcript title, heading, or filename.

4. Fetch the rolling agenda when internet access is available, then extract only the agenda section matching the meeting date. The rolling agenda is a live document, not a historical archive, so verify the date heading before using a section. Agenda sections commonly start like Jul 2, 2026 | TLC Weekly; Markdown exports may use headings. Stop at the next dated meeting section.

5. Read one recent existing page under website_and_docs/content/meetings/ only for front matter, intro text, and link-reference style. Use the section skeleton below for new TLC minutes.

6. When the transcript references public GitHub issues, PRs, or ADRs, read the PR/issue title, body, and comments if needed to identify the public link, title, and proposal context. Do not use GitHub discussion as evidence for a meeting decision unless the transcript discussed it.

7. Write website_and_docs/content/meetings/YYYY/tlc-MM-DD.md.

8. Draft the page in this shape:

   ---
   title: "TLC Meeting - Month D, YYYY"
   linkTitle: "TLC - Month D, YYYY"
   date: YYYY-MM-DD
   ---
   
   Meetings are happening weekly on Thursday at 0700 Pacific / 1000 Eastern / 1500 UK / 1930 India as a video call, and the invite is posted to the `#selenium-tlc` channel on [Selenium Slack](https://selenium.dev/support).
   To add items to the agenda for the next meeting, please see our public [Rolling Agenda](https://docs.google.com/document/d/18InWY44S0C_ECkRkRo8GKictu8BEtsahRsFh17tmUR0/edit?tab=t.0#heading=h.2kfu4ns4qzjl)
   
   ### Participation
   
   ## Agenda
   
   ***
   
   ## Meeting Summary
   
   ## Decisions
   
   ## Discussion Notes
   
   ## Action Items
   

9. Use agenda items to order topics and keep public links that were actually discussed. Omit agenda-only items that the transcript does not discuss. If the rolling agenda section is missing or does not match the meeting date, derive the agenda from transcript-discussed topics.

10. Rewrite into publishable minutes. For each topic, capture what was proposed, what concerns or tradeoffs were raised, what outcome happened, and any next step.

11. Add GitHub link references only for participant handles, mapped TLC member handles mentioned in the page, or public links used in the page.

12. Review the final page against the transcript before finishing.

Evidence Rules

• Treat the transcript as the source of truth for all facts, decisions, participants, owners, and action items.
• Use the rolling agenda only as a cross-reference for topic order and public links.
• Use GitHub PR or issue bodies and comments only as public context for referenced work. The transcript remains authoritative for whether the topic was discussed and what outcome occurred.
• Do not include private transcript links, meeting recording links, Gemini survey text, personal check-ins, or meeting logistics.
• Do not include agenda items that were not discussed.
• Do not use Gemini-generated conclusions unless the transcript supports them.
• Do not write generic plausible summaries.
• Use agreed only when the transcript shows agreement. Otherwise use leaned toward, preferred, raised concern, deferred, or similar precise language.
• Preserve qualifiers such as in principle, tentative, preferred, or needs another review; do not upgrade them into final decisions.
• Use * None recorded. under ## Decisions or ## Action Items when the transcript does not show an explicit decision or clear owner/action.

TLC Members

Only list TLC members who participated in the transcript under ### Participation. In all other sections, refer to mapped TLC members by GitHub handle link, such as [titusfortner], not by full name. Use these GitHub handles and link references:

Use reference definitions in this form:

[titusfortner]: https://github.com/titusfortner/

Output Rules

• Use Markdown front matter exactly as existing meeting pages do.
• Use Month D, YYYY in titles and YYYY-MM-DD for the date value.
• Keep the recurring day and times in the intro, but do not state the date of the next meeting. The standing schedule stays accurate; a specific date written into a published page only goes stale.
• Keep the page concise enough for public minutes, not a transcript rewrite.
• Avoid duplication across sections:
  • ## Meeting Summary gives a brief orientation in two to four sentences.
  • ## Decisions is the authoritative list of explicit outcomes.
  • ## Discussion Notes explains rationale, concerns, and tradeoffs without restating every summary sentence or decision bullet.
  • ## Action Items lists only explicit owner/action pairs.
• Wrap prose to match existing Markdown pages, roughly 100 characters per line. Long URLs may remain unwrapped.
• Keep language neutral and project-focused.
• Do not create or commit checked-in transcript files.

Validation

Before finishing, check:

• The page path, front matter date, and title match the transcript date.
• Every participant listed is a mapped TLC member who spoke or clearly participated.
• Every mapped TLC member mention uses a GitHub handle link instead of a full name.
• Every decision and action item is supported by transcript evidence.
• The agenda contains only discussed topics.
• The page contains no TODOs, private links, generated-summary artifacts, or unsupported claims.
• If practical, use a separate read-only agent to audit the page for overstatements, missing action items, wrong participants, private links, and agenda-only content.