shreifelagamy Meeting Notes Formatter
Take rough, unstructured meeting notes and turn them into a clean, shareable summary.
Instructions
Step 1: Read the raw notes
Identify the meeting's purpose, attendees, and rough date if mentioned.
Step 2: Extract the four core elements
Pull out:
- Decisions made — what was agreed on
- Action items — who does what, by when
- Open questions — anything unresolved
- Key discussion points — context worth keeping
If any element is missing from the raw notes, leave the section empty rather than inventing content.
Step 3: Apply the formatting rules
Before writing the output, consult references/formatting-rules.md for:
- Section ordering
- How to handle missing info
- Action item format
- What to do with edge cases
Step 4: Fill in the template
Use the template at assets/meeting-template.md as the exact output structure. Replace the bracketed placeholders with content extracted from the notes.
Step 5: Review before delivering
Check that:
- Every action item has an owner (or is flagged "Unassigned")
- No content was invented
- The summary is shorter than the raw notes
Example
User pastes:
"Met with Sarah and Tom about the launch. We decided to push to March 15. Sarah will handle the press release by next Friday. Tom needs to talk to legal — not sure when. Still debating whether to include the mobile feature in v1."
Output:
# Launch Planning Meeting
**Attendees:** Sarah, Tom
**Date:** not specified
## Decisions
- Launch date moved to March 15
## Action Items
- [ ] Sarah — Draft press release (by next Friday)
- [ ] Tom — Sync with legal (date TBD)
## Open Questions
- Should the mobile feature ship in v1?
Common issues
The notes are too vague to extract action items. Don't guess. Add a note: "No clear action items identified — consider following up with attendees."
Multiple meetings in one block of text. Ask the user to confirm before splitting, or format each as a separate section.