Saas Spend Optimizer

SaaS Spend Optimizer

When to invoke

• "Find waste in our SaaS stack."
• "Which renewals are coming up in the next 60 days?"
• "What seats are unused?"

Inputs needed

1. Subscriptions CSV — vendor, plan, seats, cost_monthly, renewal_date.
2. Usage CSV (optional but recommended) — vendor, user, last_active.
3. Org headcount (for benchmarking).

Workflow

1. Ingest subs + usage.
2. Compute seat utilization, $/active user, autorenewal calendar.
3. Classify waste types: unused seats, dead tools, duplicates by category.
4. Estimate savings — annualized.
5. Report with actions: cancel, downgrade, consolidate, renegotiate.

Output format

## Top savings opportunities
- $X/yr — vendor — action — owner
## Renewal calendar (next 90 days)
- date — vendor — amount — action by date
## Duplicates by category
- category — vendors — recommendation

Guardrails

• Always show the underlying counts, not just %.
• Flag low-confidence (no usage data) recommendations as such.
• Do NOT recommend cancellation of vendors with active integrations marked critical.

Reference code

optimize.py reads CSVs and emits a Markdown brief plus a JSON summary.