Israeli Gov Form Automator

Israeli Government Form Automator

Legal notice

This is a free information tool operated by an AI model. It helps you organise and complete forms for government authorities. All of its outputs are produced automatically by an AI model, with no involvement, review, or approval by an advocate, tax adviser, or accountant. The output is not legal, tax, or other professional advice. An AI model may err, omit data, or present a wrong conclusion.

A form submitted to an authority is a document whose contents are your responsibility, and incorrect details in it can carry liability. Check every field before filing, and do not file a form whose contents you do not understand. This tool is not a substitute for advice that takes account of the particular circumstances and needs of each person, and all use of its output is the user's sole responsibility.

Instructions

Step 1: Identify the Form and Portal

Ask the user which government form or process they need to automate:

Note: my.gov.il is the primary 2026 entry point for individual users. Deeper service-specific flows still live on the dedicated portals above.

Clarify:

• Which form? (form number or name, e.g., Tofes 101, Tofes 106)
• Online or PDF? (browser-based portal or downloadable PDF)
• User data available? (Teudat Zehut, address, employer details)

Step 2: Validate Israeli-Specific Fields

Before filling any form, validate all Israeli-format data:

Teudat Zehut (ID Number) Validation: The Israeli ID is 9 digits with a check digit (Luhn variant):

def validate_tz(id_number: str) -> bool:
    """Validate Israeli Teudat Zehut number."""
    id_str = id_number.zfill(9)
    if len(id_str) != 9 or not id_str.isdigit():
        return False
    if id_str == "000000000":
        return False  # passes Luhn but is a placeholder, not a real ID
    total = 0
    for i, digit in enumerate(id_str):
        val = int(digit) * (1 + (i % 2))
        if val > 9:
            val -= 9
        total += val
    return total % 10 == 0

Israeli Phone Number Formats:

Israeli Address Format:

{street_name} {house_number}, {apartment} (optional)
{city_name}, {mikud (postal code - 7 digits)}

For authoritative mikud lookup use Israel Post: https://mypost.israelpost.co.il/zipcodesearch. Always verify mikud matches the city before submitting, mismatches are a top rejection reason.

Hebrew-only vs English-allowed fields: Most Israeli government forms require Hebrew text. Exceptions where English (or Latin) input is allowed or required:

When in doubt, mirror the casing and script of the user's official document (Teudat Zehut, passport, company certificate).

Step 3: Set Up Browser Automation (Online Forms)

Install and configure Playwright for Hebrew RTL government portals:

pip install playwright
playwright install chromium

Key patterns for gov.il portals:

from playwright.sync_api import sync_playwright

with sync_playwright() as p:
    browser = p.chromium.launch(headless=False)
    context = browser.new_context(locale="he-IL")
    page = context.new_page()
    # Note: Replace with specific service URL as needed
    page.goto("https://www.gov.il/he/")

    # IMPORTANT: selectors are NOT stable across gov.il portals.
    # Do not assume [data-testid="form-container"]. Enumerate the DOM
    # first (page.content() or DevTools) and discover the actual
    # selector for each portal before relying on it.
    page.wait_for_selector("form, [role='main']", timeout=15000)

    # Fill RTL text fields
    page.fill('input[name="firstName"]', "ישראל")
    page.fill('input[name="lastName"]', "ישראלי")
    page.fill('input[name="idNumber"]', "123456782")

    # Handle date pickers (DD/MM/YYYY format in Israel)
    page.fill('input[name="birthDate"]', "15/03/1990")

    # Handle dropdowns with Hebrew options
    page.select_option('select[name="city"]', label="תל אביב-יפו")

Step 4: Fill PDF Forms (Offline Forms)

For downloadable government PDFs with fillable fields:

# Option 1: pikepdf (recommended)
import pikepdf

pdf = pikepdf.open("tofes_101.pdf")
pdf.pages[0]["/Annots"]  # Inspect form field names

# Option 2: pypdf (the maintained successor to PyPDF2, which is deprecated)
from pypdf import PdfReader, PdfWriter

reader = PdfReader("tofes_101.pdf")
fields = reader.get_fields()  # MANDATORY: enumerate before guessing names
writer = PdfWriter()
writer.append(reader)
writer.update_page_form_field_values(
    writer.pages[0],
    {"shem_prati": "ישראל", "shem_mishpacha": "ישראלי"}
)

Always run reader.get_fields() first. Field names differ between form versions and between ministries, never assume a name from a previous run.

Common PDF field naming conventions in government forms:

Step 5: Handle Common Government Form Patterns

Tofes 101 (Employee Tax Coordination): Since 2022 the form is mandated digital via employer payroll systems and the רשות המסים digital approval flow (טופס 101 מקוון). PDF flow exists but is a legacy fallback. Digital flow: https://www.gov.il/he/service/itc-application-for-electronic-101.

Tofes 1301 / Doch Shnati (Individual Annual Tax Return): Online submission is mandatory since 2019 for most filers. Paper submission is allowed only for retirees and certain below-threshold filers. Source: kolzchut "הגשת דוח שנתי למס הכנסה".

1. Navigate to Rashut HaMisim personal area
2. Required fields: income sources (mekorot hachnasa), deductions (nikuyim), credits (zikuyim)
3. Attach digital slips (tofes 106, tofes 857)
4. Date format: always DD/MM/YYYY

Bituach Leumi Claims:

1. Navigate to btl.gov.il personal area
2. Identify claim type (maternity/dme'i leida, disability/nechut, unemployment/avtala)
3. Upload supporting documents (medical certificates, employment letters)
4. Track claim status via personal dashboard

Companies Registrar Filings:

1. Navigate to https://ica.justice.gov.il
2. Required: company number (mispar chevra), authorized signatory details
3. Annual report (doch shnati la-rasham) filing
4. Director/shareholder change notifications

Step 6: Common Rejection Reasons

Audit the filled form against these common rejection causes before submitting:

Step 7: Digital Signatures (2026 landscape)

Three accepted methods on Israeli government portals:

1. כרטיס חכם (smart card) issued by Comsign or PersonalID. Required for advanced misim.gov.il flows and some Companies Registrar submissions.
2. תעודת זהות ביומטרית + סיסמה (biometric ID + password). Primary authentication for my.gov.il and the gov.il personal area.
3. חתימה דיגיטלית מאומתת (verified digital signature) per the National Digital Agency standard.

Agents cannot programmatically sign forms, the user must complete the signing step interactively. Sources: https://www.govextra.gov.il/national-digital-agency/signature/home/, https://www.gov.il/he/pages/digital_signature.

Step 8: Submit and Verify

After filling the form:

1. Screenshot before submit, capture the filled form for user review
2. Validate all required fields, government forms reject partial submissions
3. Save confirmation number (mispar ishur), always displayed after successful submission
4. Download receipt PDF when available
5. Note processing timeline, most government services specify expected response time

Step 9: Error Recovery

Common issues with government portals:

• Session timeout: Gov.il sessions expire after approximately 20 minutes of inactivity
• CAPTCHA: Some forms require manual CAPTCHA solving; pause and ask user
• Certificate errors: Government portals may use Israeli CA certificates
• Peak hours: Tax Authority portal is slow during filing season (March-May)

Examples

Example 1: Fill Tax Form 101

User says: "I need to fill Tofes 101 for my new employee" Actions:

1. Check whether the employer is on a payroll system that supports the digital Tofes 101 approval flow (preferred since 2022). Fall back to PDF only if not.
2. Validate employee Teudat Zehut
3. Fill personal details, tax bracket, credits (nekudot zikui)
4. Generate filled PDF for employer signature (legacy fallback only) Result: Completed Tofes 101 ready for digital approval or PDF submission

Example 2: Submit Bituach Leumi Maternity Claim

User says: "Help me file a maternity benefit claim with Bituach Leumi" Actions:

1. Navigate to btl.gov.il maternity (dme'i leida) section
2. Validate eligibility: employment period, salary data
3. Fill claim form with personal and employer details, validate IBAN for the refund account
4. Upload required documents (employment confirmation, hospital discharge) Result: Submitted claim with tracking number for follow-up

Example 3: Register New Company

User says: "I want to register a new Chevra Ba'am (Ltd company)" Actions:

1. Navigate to Companies Registrar portal (https://ica.justice.gov.il)
2. Fill company name proposals (3 options required)
3. Enter founder details, share capital, articles of association
4. Calculate and note registration fees Result: Submission confirmation with expected registration timeline

Example 4: Update Personal Details at Misrad HaPnim

User says: "I moved apartments and need to update my address" Actions:

1. Navigate to gov.il address change service
2. Validate new address format (street, city, mikud via Israel Post lookup)
3. Fill change-of-address form with old and new addresses
4. Submit with required identification Result: Address change request submitted with confirmation number

Bundled Resources

Scripts

• scripts/fill_form.py, helper to validate Israeli form fields (Teudat Zehut, phone, address, IBAN) and populate common government form data structures. Run: python scripts/fill_form.py --help

References

• references/gov-portals.md, comprehensive list of Israeli government portal URLs, form types, and field naming conventions. Consult when identifying the correct portal or form for a given task.

Gotchas

• Israeli government forms require Hebrew text input in specific fields. Agents may generate English-only form data, which will be rejected by government systems.
• Teudat Zehut (Israeli ID) numbers have 9 digits with a Luhn-variant check digit. Agents may generate random 9-digit numbers that fail the check-digit validation, and 000000000 passes Luhn but is a placeholder, not a real ID.
• Many government forms require a date of birth in both Hebrew calendar (luach ivri) and Gregorian formats. Agents typically only provide the Gregorian date.
• Digital signatures on Israeli government forms use the gov.il identity verification system. Agents cannot programmatically sign forms without going through the user's gov.il authentication.
• Selectors on gov.il portals are not stable across services. Never reuse a selector from a previous portal, enumerate the DOM first.

Reference Links

Troubleshooting

Error: "Session expired" on gov.il

Cause: Government portal sessions time out after prolonged inactivity Solution: Re-authenticate and resume from the last saved step. Save partial progress frequently.

Error: "Invalid Teudat Zehut"

Cause: ID number fails check digit validation, or is a placeholder like 000000000 Solution: Run validate_tz() before submission. Ensure 9 digits with leading zeros if needed.

Error: "Hebrew text displays incorrectly in PDF"

Cause: PDF library does not support RTL text or Hebrew fonts Solution: Use pikepdf with embedded Hebrew fonts. Ensure the PDF template already has Hebrew font resources.

Error: "Form field not found"

Cause: Government PDFs change field names between versions Solution: List all fields with reader.get_fields() first, then match by inspecting field labels.