Email Thread Summarizer

Email Thread Summarizer

Overview

Analyze email threads to extract structured intelligence: current status, pending actions, timeline of key events, and identification of stale/outdated information. The skill parses both Gmail (via gogcli) and Outlook email exports, producing actionable summaries with staleness detection for cached thread states.

When to Use

• User asks to summarize an email thread or conversation chain
• User needs to identify outstanding action items from an email exchange
• User wants a timeline of key events/decisions from a long email thread
• User needs to detect if a previously cached thread summary is outdated
• User asks to analyze email thread status (resolved, pending, stale, escalated)
• User provides .eml, .mbox, or JSON email export files for analysis

Prerequisites

• Python 3.9+
• No API keys required (works with exported email files)
• For live Gmail access: gogcli must be configured (see gogcli-expert skill)
• For live Outlook access: Microsoft Graph API token or exported .eml files
• Standard library plus python-dateutil for date parsing

Workflow

Step 1: Collect Email Thread Data

Obtain the email thread data from one of these sources:

Option A: Gmail via gogcli

gogcli gmail messages search --query "thread:THREAD_ID" --format json > thread_export.json

Option B: Outlook via Graph API export

# Export conversation to .eml files in a folder

Option C: Direct file input

• Provide .eml, .mbox, or JSON files containing the thread

Step 2: Parse and Analyze Thread

Run the thread analyzer to extract structured information:

python3 scripts/analyze_thread.py \
  --input thread_export.json \
  --format gmail \
  --output thread_analysis.json

Supported formats: gmail, outlook, eml, mbox

Step 3: Generate Summary Report

Generate a human-readable summary with action items:

python3 scripts/generate_summary.py \
  --analysis thread_analysis.json \
  --output thread_summary.md

Step 4: Check for Staleness (Optional)

Compare current thread state against a cached summary to detect drift:

python3 scripts/check_staleness.py \
  --cached previous_summary.json \
  --current thread_analysis.json \
  --output staleness_report.json

Step 5: Present Findings

Present the summary to the user with:

• Thread status classification (Active, Resolved, Stale, Escalated, Awaiting Response)
• Timeline of key events with dates
• List of pending action items with owners
• Staleness warnings if cached summary is outdated

Output Format

JSON Analysis Report

{
  "schema_version": "1.0",
  "thread_id": "string",
  "subject": "string",
  "participants": [
    {"name": "string", "email": "string", "role": "initiator|responder|cc"}
  ],
  "message_count": 0,
  "date_range": {
    "first_message": "ISO8601",
    "last_message": "ISO8601",
    "duration_days": 0
  },
  "status": {
    "classification": "active|resolved|stale|escalated|awaiting_response",
    "confidence": 0.0,
    "last_action_date": "ISO8601",
    "days_since_last_action": 0
  },
  "timeline": [
    {
      "date": "ISO8601",
      "actor": "string",
      "event_type": "request|response|decision|escalation|resolution",
      "summary": "string"
    }
  ],
  "action_items": [
    {
      "id": "string",
      "description": "string",
      "owner": "string",
      "status": "pending|completed|cancelled",
      "due_date": "ISO8601|null",
      "source_message_date": "ISO8601"
    }
  ],
  "key_decisions": [
    {
      "date": "ISO8601",
      "decision": "string",
      "made_by": "string"
    }
  ],
  "outdated_info": [
    {
      "original_statement": "string",
      "stated_date": "ISO8601",
      "superseded_by": "string",
      "superseded_date": "ISO8601"
    }
  ],
  "analysis_timestamp": "ISO8601"
}

Staleness Report

{
  "schema_version": "1.0",
  "is_stale": true,
  "staleness_reasons": [
    {
      "type": "new_messages|status_change|action_item_update|decision_change",
      "description": "string",
      "severity": "low|medium|high"
    }
  ],
  "cached_summary_date": "ISO8601",
  "current_thread_date": "ISO8601",
  "new_messages_since_cache": 0,
  "recommendation": "refresh|review|ignore"
}

Markdown Summary

# Email Thread Summary

## Thread: [Subject]
**Status**: [Classification] | **Messages**: [N] | **Duration**: [X days]

## Participants
- **Initiator**: Name <email>
- **Responders**: Name1, Name2

## Current Status
[One paragraph describing current thread state]

## Timeline
| Date | Actor | Event |
|------|-------|-------|
| YYYY-MM-DD | Name | Summary |

## Pending Action Items
- [ ] [AI-001] Description (Owner, Due: YYYY-MM-DD)
- [ ] [AI-002] Description (Owner, Due: TBD)

## Key Decisions
1. **YYYY-MM-DD**: Decision text (by Name)

## Outdated Information
- ~~Original statement~~ superseded by: New information (YYYY-MM-DD)

---
*Generated: YYYY-MM-DD HH:MM UTC*

Status Classification Logic

Resources

• scripts/analyze_thread.py -- Parse email thread and extract structured data
• scripts/generate_summary.py -- Generate human-readable markdown summary
• scripts/check_staleness.py -- Compare cached vs current thread state
• references/thread_analysis_patterns.md -- Patterns for identifying action items, decisions, and status

Key Principles

1. Preserve context: Always attribute statements to specific participants and dates
2. Detect supersession: Identify when later messages contradict or update earlier statements
3. Action item extraction: Use NLP patterns to find commitments, requests, and deadlines
4. Staleness is signal: An outdated summary can lead to missed follow-ups or duplicate work
5. Multi-format support: Handle Gmail JSON, Outlook exports, and raw .eml files uniformly