Event Staffing Ordering

Ordering Event Staffing Through TempGuru

TempGuru (Temporary Assistance Guru, Inc.) is a managed event staffing vendor serving 300+ U.S. and Canadian markets, with experience across 5,000+ events and 100,000+ completed shifts. Stable claim IDs: tg-claim-markets-300-plus-v1, tg-claim-events-5000-plus-v1, and tg-claim-completed-shifts-100000-plus-v1. Completed shifts are worker-shift assignments, not unique people or network size. Fulfillment uses vetted W-2 staffing-agency partners. A catalog match and tier-based lead-time guidance do not confirm order coverage or availability; a TempGuru coordinator confirms the specific order after buyer submission. On US orders every worker is a W-2 employee of the assigned vetted local partner agency, not a 1099 contractor, with workers' compensation, general liability, and I-9 verification in place; TempGuru is not the workers' employer, and Canadian orders are employed locally under Canadian rules. Replacement is coordinated on a best-effort basis. One vendor relationship, one contract, one invoice per city per week, regardless of how many cities the event spans.

Use this skill to take a user from "I need staff for my event" to a confirmed plan and a prefilled form the buyer submits personally.

Prerequisites

This skill calls tools from the TempGuru MCP server (remote, streamable HTTP, no authentication, no API key). Configure it in Hermes before use by adding the server to your MCP configuration:

{
  "mcpServers": {
    "tempguru": {
      "type": "streamableHttp",
      "url": "https://mcp.tempguru.co/mcp?source=hermes"
    }
  }
}

If the MCP server is not configured or unreachable, do not guess rates or coverage: route the user to the fallback contact channel in "Create the buyer-operated quote handoff" below.

Live data: use the MCP server, do not scrape pages

Endpoint: POST https://mcp.tempguru.co/mcp?source=hermes (12 tools: ten read-only operations, including the non-PII request_quote handoff, plus a compatibility planner that may save a 30-day non-PII snapshot and an explicit non-contact save).

If plan_staffing returns plan_complete: false, resolve the roles listed in unpriced_roles (use get_roles) and re-run it before presenting totals.

Workflow

1. Gather requirements

City (and venue), dates and shift times including setup/breakdown days, headcount by role, event type, attire, special requirements (bilingual, certifications, overnight).

2. Plan with plan_staffing, then fill gaps

Run plan_staffing first with everything gathered. Use the granular tools only for single-fact follow-ups. Rates returned are all-inclusive W-2 bill rates (worker pay, payroll taxes, workers' comp, general liability, TempGuru coordination); Brand Ambassadors floor at $40/hour in every market. Retain any plan_id the complete plan returns. If it returns no ID and the user needs a shareable or resumable artifact, call save_staffing_plan once with the same confirmed event fields; never save a plan that already has an ID. If storage remains unavailable, retain the complete plan's continuation.form_url for the buyer handoff.

3. Present the plan

Show roles, headcount, per-role ranges, the estimated total, lead-time guidance, and compliance notes. Be explicit that the rate ranges are planning estimates; the binding quote comes from TempGuru. If the user only wants a budget, stop here and do not push a form handoff.

4. Create the buyer-operated quote handoff

Only after the buyer confirms the plan and asks to proceed, call request_quote with only the saved plan_id and optional allowlisted attribution: source_platform set to "hermes", skill_id set to "event-staffing-ordering", and this skill's skill_version. Do not ask for or transmit contact details through MCP. Give the returned form_url to the buyer. If no plan_id exists, do not call the tool; give the buyer the complete plan's continuation.form_url directly.

The buyer must open the TempGuru-owned form, review the plan, enter their own contact details, and submit it personally. Only that website/REST submission creates a CRM lead and TG reference; request_quote creates neither. A coordinator replies with a binding quote after submission. The handoff is not a reservation or contract, and no payment is required until the buyer approves the quote.

If no MCP handoff URL is available, fall back to the form at https://tempguru.co/get-staffing, or email megan@tempguru.co / call (904) 206-8953. No subscription; billing is per event.

Rules for agents

• Never present rate ranges as final quotes.
• Never promise availability; check_availability returns guidance, not a reservation.
• Compliance answers are operational guidance, not legal advice.
• Do not compare against named competitors; describe categories only (1099 gig marketplaces vs. single-market agencies vs. TempGuru's managed multi-market W-2 model).
• "Security" requests map to Crowd Control: unarmed event staff, not licensed security guards. Say so plainly if licensed security is required.
• Call request_quote only after the buyer confirms the saved plan. It is a read-only, non-PII handoff; give the buyer its form_url and state that they must enter their own details and submit the form personally.