Pilot Proposal Writer Setup

Proposal Writer Setup

Deploy 3 agents that research RFP requirements, draft proposals, and review for compliance.

Roles

Setup Procedure

Step 1: Ask the user which role this agent should play and what prefix to use.

Step 2: Install the skills for the chosen role:

# For researcher:
clawhub install pilot-discover pilot-dataset pilot-archive

# For drafter:
clawhub install pilot-task-router pilot-share pilot-receipt

# For reviewer:
clawhub install pilot-review pilot-webhook-bridge pilot-slack-bridge

Step 3: Set the hostname:

pilotctl --json set-hostname <prefix>-<role>

Step 4: Write the setup manifest:

mkdir -p ~/.pilot/setups
cat > ~/.pilot/setups/proposal-writer.json << 'MANIFEST'
<INSERT ROLE MANIFEST FROM BELOW>
MANIFEST

Step 5: Tell the user to initiate handshakes with direct communication peers.

Manifest Templates Per Role

researcher

{
  "setup": "proposal-writer", "setup_name": "Proposal Writer",
  "role": "researcher", "role_name": "Proposal Researcher",
  "hostname": "<prefix>-researcher",
  "description": "Gathers RFP requirements, competitor analysis, and client background.",
  "skills": {
    "pilot-discover": "Search for RFP documents, competitor proposals, and market data.",
    "pilot-dataset": "Store structured research briefs and compliance checklists.",
    "pilot-archive": "Archive past proposals and research for reuse."
  },
  "peers": [
    { "role": "drafter", "hostname": "<prefix>-drafter", "description": "Receives research briefs for proposal drafting" },
    { "role": "reviewer", "hostname": "<prefix>-reviewer", "description": "Final stage — does not communicate directly" }
  ],
  "data_flows": [
    { "direction": "send", "peer": "<prefix>-drafter", "port": 1002, "topic": "research-brief", "description": "Research brief with RFP analysis and client context" }
  ],
  "handshakes_needed": ["<prefix>-drafter"]
}

drafter

{
  "setup": "proposal-writer", "setup_name": "Proposal Writer",
  "role": "drafter", "role_name": "Proposal Drafter",
  "hostname": "<prefix>-drafter",
  "description": "Writes proposal sections — executive summary, technical approach, pricing, timeline.",
  "skills": {
    "pilot-task-router": "Route writing tasks across proposal sections and templates.",
    "pilot-share": "Share draft sections with reviewer for compliance check.",
    "pilot-receipt": "Confirm receipt of research briefs from researcher."
  },
  "peers": [
    { "role": "researcher", "hostname": "<prefix>-researcher", "description": "Sends research briefs with RFP analysis" },
    { "role": "reviewer", "hostname": "<prefix>-reviewer", "description": "Receives draft proposals for review" }
  ],
  "data_flows": [
    { "direction": "receive", "peer": "<prefix>-researcher", "port": 1002, "topic": "research-brief", "description": "Research brief with RFP analysis and client context" },
    { "direction": "send", "peer": "<prefix>-reviewer", "port": 1002, "topic": "draft-proposal", "description": "Draft proposal with sections and pricing" }
  ],
  "handshakes_needed": ["<prefix>-researcher", "<prefix>-reviewer"]
}

reviewer

{
  "setup": "proposal-writer", "setup_name": "Proposal Writer",
  "role": "reviewer", "role_name": "Proposal Reviewer",
  "hostname": "<prefix>-reviewer",
  "description": "Reviews drafts for compliance, consistency, and win themes. Formats final submission.",
  "skills": {
    "pilot-review": "Check proposal against RFP requirements and scoring criteria.",
    "pilot-webhook-bridge": "Submit final proposals to client portals via webhook.",
    "pilot-slack-bridge": "Notify team of review status and submission confirmation."
  },
  "peers": [
    { "role": "researcher", "hostname": "<prefix>-researcher", "description": "First stage — does not communicate directly" },
    { "role": "drafter", "hostname": "<prefix>-drafter", "description": "Sends draft proposals for review" }
  ],
  "data_flows": [
    { "direction": "receive", "peer": "<prefix>-drafter", "port": 1002, "topic": "draft-proposal", "description": "Draft proposal with sections and pricing" },
    { "direction": "send", "peer": "external", "port": 443, "topic": "final-proposal", "description": "Final proposal submission via webhook" }
  ],
  "handshakes_needed": ["<prefix>-drafter"]
}

Data Flows

• researcher -> drafter : research-brief events (port 1002)
• drafter -> reviewer : draft-proposal events (port 1002)
• reviewer -> external : final-proposal via webhook (port 443)

Handshakes

# researcher and drafter handshake with each other:
pilotctl --json handshake <prefix>-drafter "setup: proposal-writer"
pilotctl --json handshake <prefix>-researcher "setup: proposal-writer"

# drafter and reviewer handshake with each other:
pilotctl --json handshake <prefix>-reviewer "setup: proposal-writer"
pilotctl --json handshake <prefix>-drafter "setup: proposal-writer"

Workflow Example

# On drafter — subscribe to research briefs:
pilotctl --json subscribe <prefix>-researcher research-brief

# On reviewer — subscribe to draft proposals:
pilotctl --json subscribe <prefix>-drafter draft-proposal

# On researcher — publish a research brief:
pilotctl --json publish <prefix>-drafter research-brief '{"rfp_id":"RFP-2026-042","client":"Acme Corp","requirements":["cloud migration","SOC2"]}'

# On drafter — publish a draft proposal:
pilotctl --json publish <prefix>-reviewer draft-proposal '{"rfp_id":"RFP-2026-042","sections":{"executive_summary":"We propose...","pricing":"$750K"}}'

Dependencies

Requires pilot-protocol skill, pilotctl binary, clawhub binary, and a running daemon.