Calendar Create Event

Calendar Create Event

When to Use

• User asks to "create an event" or "schedule a meeting"
• User asks to "add to calendar" or "set up a call"
• User wants to "book time" or "schedule something"
• User asks to make an event recurring

Tools

Discovery

• GOOGLECALENDAR_CUSTOM_LIST_CALENDARS — List all calendars
• GOOGLECALENDAR_FIND_FREE_SLOTS — Find available time slots
• GOOGLECALENDAR_FREE_BUSY_QUERY — Check busy/free status
• GOOGLECALENDAR_CUSTOM_FETCH_EVENTS — List events in time range
• GOOGLECALENDAR_CUSTOM_FIND_EVENT — Search events by keyword

Creation & Modification (Custom Tools vs Standard Tools)

Prefer using Custom Tools over standard Composio tools where possible, as they are simplified and sufficient for most use cases. However, standard tools (like GOOGLECALENDAR_CREATE_EVENT) are fully featured and can be used when advanced functionality is missing.

• GOOGLECALENDAR_CUSTOM_CREATE_EVENT — Create new event
  • confirm_immediately: False (default, sends to frontend for review)
• GOOGLECALENDAR_CREATE_EVENT — Standard composer tool. Use if the custom tool doesn't support an advanced parameter you explicitly need.
• GOOGLECALENDAR_CUSTOM_ADD_RECURRENCE — Add recurrence to existing event
  • frequency: DAILY, WEEKLY, MONTHLY, YEARLY
  • by_day: ["MO", "WE", "FR"] etc.
  • count / until: Limit occurrences
• GOOGLECALENDAR_CUSTOM_PATCH_EVENT — Modify event
• GOOGLECALENDAR_CUSTOM_DELETE_EVENT — Delete (REQUIRES CONSENT)

Workflow

Step 1: Identify the Right Calendar

GOOGLECALENDAR_CUSTOM_LIST_CALENDARS()

• User may have multiple calendars (Work, Personal, Shared)
• If ambiguous, ask: "Which calendar? You have Work and Personal."
• Default to primary calendar if only one exists

Step 2: Gain Context & Check Availability (CRITICAL for meetings)

When scheduling with attendees or specific times, always understand the user's day first.

1. Get the Day's Context:

GOOGLECALENDAR_CUSTOM_GET_DAY_SUMMARY(
    date="2026-03-01"
)

• Or use GOOGLECALENDAR_CUSTOM_FETCH_EVENTS for a wider range.
• Use this to understand what else the user has going on that day so you don't schedule a heavy meeting right after another heavy meeting or during their focus time.

2. Find Free Slots (if needed):

GOOGLECALENDAR_FIND_FREE_SLOTS(
    calendar_id="primary",
    time_min="2026-03-01T09:00:00",
    time_max="2026-03-01T17:00:00"
)

• Show available slots to user
• If attendee calendars are accessible, check their availability too
• Suggest the first available slot that works
• If all-day event, skip availability check

Step 3: Handle Timezone

All times in user's local timezone. The backend handles conversion.

• Use ISO format: "2026-03-01T10:00:00"
• Do NOT include timezone offset in datetime strings
• Respect the user's stated time literally (if they say "3pm", use 15:00)

Step 4: Create the Event

GOOGLECALENDAR_CUSTOM_CREATE_EVENT(
    calendar_id="primary",
    title="Team Standup",
    start_time="2026-03-01T09:00:00",
    end_time="2026-03-01T09:30:00",
    description="Daily sync",
    attendees=["alice@company.com", "bob@company.com"],
    create_meeting_room=True,
    confirm_immediately=False
)

Confirmation workflow:

• Default: confirm_immediately=False → Event sent to frontend for user review
• Only use confirm_immediately=True when user explicitly says "just create it" or when confirming a previously drafted event

Always set create_meeting_room=True when:

• The event has attendees (i.e., it's a meeting)
• The event is described as "online", "virtual", or a "call"
• The user explicitly asks for a meeting link This automatically generates a Google Meet link. It never hurts to add one for a meeting! Only omit if the user explicitly says they don't want a video call.

Step 5: Add Recurrence (2-step process)

Recurrence CANNOT be set during creation. Always create first, then add:

GOOGLECALENDAR_CUSTOM_ADD_RECURRENCE(
    event_id="created_event_id",
    calendar_id="primary",
    frequency="WEEKLY",
    by_day=["MO", "WE", "FR"],
    count=10
)

Common patterns:

• Daily standup: frequency="WEEKLY", by_day=["MO","TU","WE","TH","FR"]
• Weekly 1:1: frequency="WEEKLY"
• Monthly review: frequency="MONTHLY"
• Until date: until="2026-06-30T00:00:00"
• N occurrences: count=10

Step 6: Confirm to User

Report:

• Event title and time
• Calendar it was added to
• Attendees (if any)
• Recurrence pattern (if set)
• "Check your calendar to confirm the details."

Error Recovery

If creation fails:

1. Calendar not found → LIST_CALENDARS → verify correct calendar_id → retry
2. Time conflict → FIND_FREE_SLOTS → suggest alternative time → retry
3. Permission error → Inform user, suggest checking calendar sharing settings

Important Rules

1. Check availability first — Especially for meetings with attendees
2. Local timezone always — Don't convert to UTC, backend handles it
3. Confirm before finalizing — Use confirm_immediately=False by default
4. Recurrence is 2-step — Create event first, then add recurrence
5. Delete requires consent — Never delete events without asking