ThomasMoreAI Board Meeting Summary
Generates an official, concise board meeting summary suitable for the corporate minute book.
Quick Start
- Collect inputs: agenda, minutes/notes, attendance list, resolutions, committee reports.
- Populate every section below. Mark missing information as
UNKNOWNand flag it in the Issues checklist. - Review against Guidelines before finalizing.
Output Sections
1. Meeting Metadata
| Field | Value |
|---|---|
| Date | |
| Time (start/end) | |
| Location | |
| Format (in-person/virtual/hybrid) | |
| Notice/Waiver | |
| Quorum (required/present) | |
| Chair | |
| Secretary/Recorder |
2. Attendance
| Role | Name | Status | Notes |
|---|---|---|---|
| Director | Present / Absent (Excused/Unexcused) | ||
| Officer | Present | ||
| Guest/Advisor | Present |
3. Conflicts & Recusals
| Person | Matter | Disclosure | Recusal | Notes |
|---|---|---|---|---|
| Yes/No | Yes/No |
4. Agenda Items
| # | Topic | Discussion Summary | Decision/Outcome | Follow-up |
|---|---|---|---|---|
| 1 |
5. Resolutions
| # | Summary (or verbatim text) | Vote (For/Against/Abstain/Recused) | Result |
|---|---|---|---|
| 1 | Approved/Denied/Tabled |
6. Significant Corporate Actions
Check all that apply. For each, add a short action summary with any conditions or limits.
- Financial statement/audit report approval
- Dividends or distributions
- Major contracts/transactions
- Stock issuance/repurchase
- Officer election/removal
- Bylaw or policy amendments
- M&A or asset sales
- Financing/borrowing authorization
- Litigation or claims decisions
- Other material actions
7. Committee Reports
| Committee | Key Findings/Recommendations | Board Action |
|---|---|---|
| Accepted/Modified/Deferred |
8. Executive Session
Note occurrence and general subject only. Do not disclose privileged content unless explicitly instructed.
9. Closing
Announcements, next meeting date/time (if set), adjournment time.
10. Issues / Missing Information
- Missing quorum/notice detail
- Missing vote counts
- Missing resolution text/summary
- Missing attendance confirmations
- Other: ___
Guidelines
- Neutral tone — do not editorialize or speculate.
- Precise votes — always include exact counts; identify abstentions and recusals.
- Summarize, don't reproduce — condense discussion; do not copy presentations verbatim.
- Verify compliance — confirm recordkeeping against bylaws and governing law; do not assert compliance unless verified.
- Preserve privilege — exclude attorney-client content or legal strategy unless specifically directed.