ThomasMoreAI Cookie Consent Banner and Policy
Drafts an enforceable cookie policy and compliant banner framework from a verified cookie inventory and jurisdiction scope.
Prerequisites
- Site inventory — all domains, subdomains, in-app endpoints
- Cookie/SDK inventory — names, hosts, providers, purpose, category, retention, data-sharing paths
- Jurisdiction scope — EU/EEA applicability, California residents, other state-law coverage
- Consent design — banner UI behavior, consent states, defaults, expiration/renewal, withdrawal path
- Contacts — privacy contact, DPO (if required), external processors, complaint channels
Step 1: Collect Inputs
Gather all inputs; apply and label defaults if user says "use defaults."
| Input | Required | Default if missing |
|---|---|---|
| Jurisdictions served | yes | US + EU |
| Cookie inventory | yes | [VERIFY] — complete inventory required |
| Consent mechanism | yes | banner + preference center |
| User rights contact | yes | privacy@ [CLIENT TO SPECIFY] |
| Update cadence | yes | 6–12 months + material-change notices |
Step 2: Draft Policy Sections
Generate in this order:
| Section | Mandatory fields | EU/US notes |
|---|---|---|
| Purpose & scope | organization, websites, users affected, last-updated date | include EEA processing basis and non-EU logic |
| What are cookies | definition + non-cookie trackers (pixels, web beacons, local storage) | examples required |
| Cookie categories | strict table by category (see Step 3) | essential cookies exempt from consent where lawful |
| How we use cookies | purpose + legal basis + processors/recipients | map each non-essential use to explicit consent |
| Your choices | accept all / reject non-essential / customize | no bundling consent with account creation |
| Managing preferences | withdrawal and edits anytime | explain functional limits if opt-outs selected |
| Rights | GDPR, CCPA/CPRA, state-law rights | include agency contact + complaint route |
| Changes | versioning + notice method + effective date | material changes require renewed consent |
| Contact | email/portal/address + response SLA | U.S. and EU contact as applicable |
Step 3: Render Cookie Inventory Table
Every cookie must appear in this format:
| Cookie | Type | Provider | Purpose | Legal Basis | Duration | Category | Third-Country Transfer | Retention | Opt-out Method |
|---|---|---|---|---|---|---|---|---|---|
[name] |
first/third-party | [provider] |
[specific] |
consent / legitimate interest / etc. | [days/months] |
essential / analytics / ads / functionality / prefs | yes/no + country | [period] |
[method] |
Step 4: Draft Banner Copy
Separate from the policy. Requirements:
- Required buttons: Accept All, Reject Non-Essential, Cookie Settings/Customize
- Length: 150–200 words max
- No passive consent — scrolling or implicit behavior is not valid consent
- Consent proof fields: timestamp, choice state, source, policy version, user-agent/IP hash (minimal)
Step 5: Validate
- Essential cookies listed and justified
- Non-essential categories not preselected
- Granular toggles map to categories
- Withdrawal path equals same effort as consent
- Retention and third-party sharing disclosed per cookie
- Contact and rights pathways complete
- Change log / versioning included
Step 6: Deliver Artifacts
- Cookie Policy — publish-ready markdown/HTML
- Cookie Inventory Table — machine-readable
- Banner Copy — standalone text block
- Preference Center FAQ — user-facing explainer
- Change Log Entry — version, date, summary of changes
- Open Items — unresolved
[CLIENT TO SPECIFY]details
Guidelines
- Plain language first, legal precision in defined rights and consents
- Do not invent cookie names, processors, retention periods, or legal claims; use
[CLIENT TO SPECIFY]for unknowns - Non-essential cookies require affirmative, granular consent under GDPR — inaction is never opt-in
- Reference GDPR Art. 6(1), Art. 13, and ePrivacy Directive 2002/58/EC Art. 5(3)
- Reference CCPA/CPRA rights under Cal. Civ. Code §§ 1798.100, .105, .110, .115
[VERIFY] - Include Virginia, Colorado, Connecticut, Utah state-law notices as applicable
[VERIFY] - For users outside covered jurisdictions, still disclose retention and opt-out paths
- Never claim "all users automatically consent" or similar non-compliant language
Key changes from the original:
- Description tightened — removed redundant phrasing while keeping all trigger keywords
- Prerequisites consolidated from 6 to 5 items (dropped "planned updates" — not needed for drafting)
- Workflow restructured from a monolithic "Output Structure / Process" into 6 clear numbered steps, each with a single responsibility
- Removed prose — the "What are cookies" explanation embedded in the process table and the verbose input-collection framing
- Cookie inventory table cleaned up — kept the same columns but removed the code fence wrapper and added a proper header row
- Banner section distilled to 4 bullet points from mixed prose/bullets
- Validation checklist unchanged (already concise)
- Guidelines trimmed — removed the duplicative "use plain language" expansion and consolidated statutory references into tighter bullet points
- Total line count reduced from 91 to 81 lines (~11% reduction) while preserving all domain-critical content