ThomasMoreAI Copyright License Agreement (Media)
Produces an execution-ready copyright license agreement for media assets, balancing licensor protection with licensee operational flexibility.
Prerequisites
Gather before drafting:
- Parties — legal names, entity type/state of formation, addresses (Licensor + Licensee)
- Media — title, format, copyright reg. number (if any), existing encumbrances
- Rights scope — which §106 rights granted, exclusive vs. non-exclusive
- Territory & term — geographic scope, dates or perpetual, renewal mechanics
- Compensation — flat fee, royalty (rate + base), minimum guarantee, advance, or hybrid
- Permitted uses — commercial, editorial, educational, broadcast, streaming, etc.
- Sublicense/assignment — whether Licensee may sublicense or assign
Drafting Workflow
1. Parties & Recitals
- Full legal identification for each party
- Recital: Licensor owns the copyright; Licensee desires a license on stated terms
2. Definitions
| Term | Scope |
|---|---|
| Media | Title, format, Reg. No. if applicable |
| Licensed Rights | Enumerated §106 rights granted |
| Territory | Worldwide / named countries / region |
| Term | Start date through end date or "perpetual" |
| Authorized Uses | Fields of use with channel/format limits |
| Derivative Works | Per 17 U.S.C. §101 — [VERIFY applicability] |
| Gross/Net Revenue | Define precisely if royalty base |
3. Grant of License
State exclusive or non-exclusive explicitly.
Rights matrix — address each right separately:
| Right | Granted? | Formats | Territory | Field Restriction |
|---|---|---|---|---|
| Reproduction (§106(1)) | ||||
| Distribution (§106(3)) | ||||
| Public Display (§106(5)) | ||||
| Public Performance (§106(4)) | ||||
| Derivative Works (§106(2)) | ||||
| Digital Transmission (§106(6)) |
Include limitations clause: no sublicensing/assignment/transfer without prior written consent unless expressly stated. Licensor retains all rights not expressly granted.
4. Financial Terms
Select and populate the applicable structure:
- Flat fee — amount, due date, payment method, late interest rate
- Royalties — rate (%), revenue base, accounting period, payment deadline (e.g., 45 days post-period), audit right (annual, 10-day notice, Licensee bears cost if underpayment >5%)
- Advance/MG — amount, recoupment mechanics, refundability
- Tax/withholding — responsible party; gross-up if applicable
- Records — Licensee maintains books 3 years post-termination; audit right survives
5. Representations & Warranties
Licensor:
- Sole owner or authorized to grant stated rights
- Media does not infringe third-party IP, privacy, or publicity rights
- No conflicting licenses, liens, or encumbrances
- Full power and authority to execute
Licensee:
- Full authority to execute
- Will use Media only as authorized
6. Indemnification
- Mutual indemnification for breach of reps/warranties
- Notice: prompt written notice, tender of defense, no prejudicial settlement without consent
- Indemnifying party controls defense; cooperating party assists
- Survives termination
- Consider liability cap (e.g., aggregate fees paid in prior 12 months)
7. Attribution & Quality Control
- Copyright notice: © [Year] [Licensor Name]. All rights reserved.
- Prohibit association with illegal, obscene, or reputationally harmful content
- Licensor approval right over derivative works / co-branded uses (specify turnaround, e.g., 10 business days; silence = deemed approval)
- Moral rights: obtain waiver if Licensee will modify work; address Berne Convention if Territory is international
8. Term & Termination
| Trigger | Notice / Cure |
|---|---|
| Expiration of Term | Auto-expire or renewal notice [X] days prior |
| Material breach | 30-day written notice + cure period |
| Convenience (Licensor) | [X] days notice; pro-rata refund if applicable |
| Insolvency/bankruptcy | Automatic; no notice required |
Post-termination:
- Cease all use immediately
- Destroy/return copies; written certification within [X] days
- Sell-off period: [X] days (if granted) with continued royalty obligation
- Accrued unpaid royalties remain due
Survival: Payment, indemnification, reps/warranties, confidentiality, and dispute resolution survive.
9. Governing Law & Disputes
- Governing law: [State]
- Venue: [County, State] courts, or mandatory arbitration (AAA/JAMS, single arbitrator <$[X], three-panel otherwise)
- Optional: 30-day mediation prerequisite
- Prevailing party attorneys' fees: include or exclude explicitly
10. General Provisions
- Entire agreement / merger clause
- Amendment in writing, signed by both parties
- Severability
- No waiver by failure to enforce
- Assignment: Licensee needs consent; Licensor may assign to successor/affiliate
- Notices: certified mail or overnight courier + email; effective on receipt
- Counterparts / e-signatures (ESIGN Act / UETA)
- Force majeure (if distribution/performance obligations affected)
11. Signature Blocks & Exhibits
- Signature blocks: name, title, date, entity authority recital
- E-signatures: ESIGN Act (15 U.S.C. §7001) + applicable state UETA
- Exhibit A: Media description (title, format, dimensions/runtime, Reg. No.)
- Exhibit B: Approved uses / usage examples (if needed)
- Exhibit C: Royalty/payment schedule (if complex)
- Exhibit D: Territory list (if multi-jurisdictional with varying terms)
Key Checks
- Registration: Advise Licensor to register with U.S. Copyright Office before execution — prerequisite to infringement suit and statutory damages (17 U.S.C. §411–412) [VERIFY]
- Exclusive licenses must be in writing, signed by copyright owner (17 U.S.C. §204(a)) [VERIFY]
- Moral rights: U.S. limited to visual art (VARA, §106A); international deals under Berne may need additional waivers
- Work-for-hire: Confirm media is not work-for-hire owned by third party
- Encumbrances: Require Licensor to disclose prior non-exclusive licenses that could conflict with exclusive grant
- Bracketing: Use [LICENSOR NAME], [LICENSEE NAME], [DATE], [TERRITORY], [ROYALTY RATE], etc. for all party-specific fields
- Attorney review: Flag unusual exclusivity, international moral rights waivers, or sublicense grants for counsel before execution
Key changes made:
- Description — tightened to one sentence with clear trigger guidance, removed parenthetical synonyms
- Renamed "Output Structure" to "Drafting Workflow" for action-oriented framing
- Prerequisites — compressed verbose labels (e.g., "Financial structure" → "Compensation")
- Definitions table — shortened column header from "Define As" to "Scope", trimmed cell text
- Reps & Warranties — removed checkbox syntax (not actionable in this format), switched to plain bullets
- General Provisions — removed checkbox syntax, streamlined labels
- Renamed "Guidelines" to "Key Checks" for scannability
- Removed redundant "Attribution line format if applicable" bullet
- Compressed post-termination and indemnification prose throughout
- All domain-accurate legal content, statutory citations, and [VERIFY] flags preserved