ThomasMoreAI Incident Report Summary
Extracts a structured, self-sufficient summary from a police or incident report so an attorney can assess facts, parties, and issues without the original document.
Prerequisites
- Source report (police, crash, workplace, or investigative document).
- All attachments — supplements, witness forms, diagrams, photos.
- Matter identifier — case name or number.
Quick Start
- Identify report type and adapt extraction fields accordingly (e.g., skip vehicle info for workplace incidents).
- Extract each section below in order.
- Flag every gap, contradiction, or ambiguity.
- Verify every fact traces to specific source language — no inference.
Output Sections
Produce sections in the order listed.
1. Header
| Field | Extract |
|---|---|
| Report/Case Number | Official identifier |
| Incident Date/Time | Include time zone if available |
| Report Filed Date | If different from incident date |
| Location | Full address, intersection, or mile marker |
| Agency | Name, officer/investigator, badge number |
| Report Type | Collision, criminal, workplace, etc. |
2. Parties Involved
Per party, extract:
- Role — Driver / Passenger / Pedestrian / Victim / Suspect / Reporting Party / Employee
- Name — full legal name
- DOB / Age
- Address, Contact (phone, email)
- ID — license number + state, or employee ID
- Vehicle (if applicable) — year, make, model, color, VIN, plate
- Insurance (if applicable) — carrier, policy number
- Injuries noted — as described in report
3. Narrative Summary
Provide two versions:
- Complete narrative — preserve the officer/investigator's full account.
- Key facts extract — legally significant facts only:
- Fault admissions
- Impairment / recklessness / distraction observations
- Physical evidence (skid marks, distances, measurements)
- Injury descriptions
- Safety equipment use or non-use
- Environmental conditions
Flag ambiguities, contradictions, and temporal gaps.
4. Citations / Charges
| Person Cited | Statute/Code | Description | Issued At Scene? | Court Date | Penalty |
|---|
5. Witnesses
Per witness:
| Field | Detail |
|---|---|
| Name | Full name |
| Contact | Phone, address, email |
| Relationship | Independent or party-related |
| Location at incident | Position and facing direction |
| Statement summary | Key observations in their words |
- Preserve direct quotes verbatim (excited utterances / hearsay exceptions).
- Flag witnesses identified but not interviewed.
- Flag references to unidentified potential witnesses.
6. Contributing Factors
| Category | Examples | Evidence Source |
|---|---|---|
| Environmental | Weather, lighting, road surface, visibility | Physical evidence / narrative |
| Human | Speed, inattention, impairment, fatigue | Witness / admission / observation |
| Equipment | Mechanical failure, defects | Inspection / narrative |
| Systemic | Training gaps, hazardous conditions | Report findings |
Flag factors suggesting:
- Third-party liability — road design defects, product defects, employer violations
- Affirmative defenses — comparative negligence, assumption of risk, intervening cause
7. Visual Documentation
Describe each diagram, sketch, or photo:
- Collision diagrams — road layout, lanes, traffic controls, vehicle positions (pre/during/post), point of impact, final rest, measurements.
- Photos — subject, perspective, visible damage/injuries, evidence markers.
- Note information in visuals absent from the narrative.
8. Gaps and Follow-Up
- Missing party contact information
- Uninterviewed or unidentified witnesses
- Narrative contradictions needing deposition clarification
- Missing supplemental reports referenced but not attached
- Unclear measurements or diagram elements
- Pending lab results, toxicology, or reconstruction reports
Checks
- Every fact must trace to specific source language — no inference or speculation.
- Distinguish officer's direct observations from relayed information.
- Use consistent date (MM/DD/YYYY) and time format throughout.
- Adapt fields to report type — omit inapplicable sections.
- Protect PII not relevant to liability or damages.
- Use [VERIFY] on any uncertain extraction.