tomevault-io Asset Approval Workflow Skill
When to Use
- Coordinating creative reviews across multiple partner stakeholders.
- Auditing compliance for regulated industries.
- Preventing go-live delays caused by unclear feedback loops.
Framework
- Review Matrix – define reviewers per asset type (brand, legal, product, regional) and required evidence.
- SLA Cadence – set response times, reminder schedule, and escalation triggers.
- Feedback Channels – standardize annotation tools, version naming, and acceptance criteria.
- Sign-off Logging – capture final approvals with timestamps, approver names, and file hashes.
- Change Control – document post-approval edits, expiration dates, and refresh plans.
Templates
- Approval tracker (asset → reviewer → status → notes → evidence link).
- SLA chart outlining response times by priority level.
- Change request form for post-approval edits.
Tips
- Use shared storage with permissions per partner to prevent accidental edits.
- Pair with
co-brandingskill to auto-check brand compliance before review. - Automate reminders via project tools to keep cross-company teams on schedule.
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