Growi Upgrade Guide

GROWI Upgrade Guide Authoring

What this skill is for

This repository hosts the GROWI documentation site. Each time a new minor version of GROWI ships (e.g. v7.6.x), a bilingual pair of files has to be added at:

• docs/ja/admin-guide/upgrading/NNx.md
• docs/en/admin-guide/upgrading/NNx.md

They follow a consistent structure, use a specific tag vocabulary, and embed <ContextualBlock> regions so that the same source file can render different content on docs.growi.org (self-hosted) and help.growi.cloud (managed service).

Authoring these pages by hand is error-prone — people forget to split self-hosted-only instructions out of the cloud view, or invent inconsistent tag prefixes. This skill turns a GitHub release note into a correctly-structured draft for both languages and registers the new page in the sidebar configs.

When to invoke

Trigger this skill for any request that amounts to "write the upgrade guide for GROWI vX.Y" — including:

• "v7.6 のアップグレードガイドを書いて"
• "Create an upgrading page for 7.6.x"
• "Add what changed in v7.6 to the docs"
• "新しいバージョンのリリースノートが出たので反映して"

Do not invoke for unrelated release-note work in other repos or for guide/, dev/, cloud/ pages.

The workflow

Five sequential phases. Stop and confirm with the user at the end of phase 1 (target version), phase 3 (categorization plan — presented together with the Japanese header skeleton already inserted into the file), and phase 4 (Japanese body draft). The English version is intentionally deferred to the very end — do not start it until the Japanese is approved.

Non-destructive invariant: if the target Japanese or English file already exists (patch-driven update, or resuming an in-progress draft), never overwrite or wipe it. All additions in phases 2 and 3 must be additive — insert new headers below the existing content under a patch marker, leaving prior wording byte-for-byte intact. Users have been burned by losing hand-edited content, so this rule is absolute.

Phase 1. Identify the target version (input gathering)

The user often gives only a hint like "v7.6 のアップグレードガイドを書いて" or "新しい RC が出たから書きたい". Before asking them anything, fetch the release inventory yourself so you can present concrete options.

Important: when an upgrade guide is (and isn't) written

Upgrade guide pages are keyed to a minor series (v7.5.x → one file 75x.md), and the trigger for writing or editing one is always a .0 release or its RC — patch (revision) releases like v7.5.1, v7.5.2 do not get a new file.

There are two scenarios, and you must decide which one applies before fetching anything else:

Most patches are bug fixes that do not warrant a guide update. Only update for patches that introduce a behavior change, a new admin-visible feature, or a fix that operators must know about.

Fetching the release inventory

Use gh against growilabs/growi and include drafts and prereleases — RC builds typically live as draft releases or prereleases until cut:

# Lists published, draft, and prerelease entries (drafts are visible only if you have repo write access; otherwise only published + prereleases come back)
gh release list --repo growilabs/growi --limit 30

# Inspect a specific tag — works for drafts too
gh release view v7.6.0-RC.1 --repo growilabs/growi --json tagName,name,body,isDraft,isPrerelease,publishedAt

If gh is unavailable, fall back to curl https://api.github.com/repos/growilabs/growi/releases?per_page=30 (drafts require auth and won't appear) or WebFetch against https://github.com/growilabs/growi/releases.

Presenting options to the user

Present a short menu prioritized by what's actionable. Group entries so the user can see at a glance which are new-guide candidates vs. patch-update candidates:

直近のリリース状況です。どのアップグレードガイドを書きますか?

新規作成 (.0 または RC)

• v7.6.0-RC.2 (Draft, 2026-04-10) — 未公開の RC。新規 76x.md の作成対象
• v7.5.0 (Published, 2026-03-15) — 既に 75x.md 作成済みなら不要

既存ガイドの追記 (.1 以降のパッチ、要判断)

• v7.5.3 (Published, 2026-04-02) — 内容次第で 75x.md に追記
• v7.5.1 (Published, 2026-03-22) — 内容次第で 75x.md に追記

Wait for the user to confirm a target. Then:

• Convert to filename stem: v7.6 → 76x.md, v8.0 → 80x.md
• Check whether docs/ja/admin-guide/upgrading/<NN>x.md already exists.
  • For an initial-creation request: if the file exists, double-check with the user — they may actually want a patch-driven update instead
  • For a patch-driven update: read both ja and en versions first and preserve their wording verbatim where possible
• Fetch only the relevant release body / bodies:
  • Initial creation → just vX.Y.0 (and its RC if that's the latest available)
  • Patch update → just the specific patch tag(s) the user wants folded in (not every patch in the series — the existing file already covers earlier patches)

Phase 2. Create minimal scaffolding (files + sidebar config)

Before deciding any content, make sure the target pages exist and are wired into the sidebar. This makes the page navigable on the dev server immediately and surfaces config mistakes early.

(a) Skeleton Markdown files — behavior depends on whether the file already exists:

• New file (initial-creation path) — create both docs/ja/admin-guide/upgrading/NNx.md and docs/en/admin-guide/upgrading/NNx.md containing only:
  • The # h1 title (# GROWI vX.Y.x へのアップグレード / # Upgrading to GROWI vX.Y.x)
  • A one-line placeholder overview (e.g. <!-- TODO: 概要 --> / <!-- TODO: overview -->)
  • ## 目次 / ## Table of Contents with [[toc]]
  • Empty ## 利用者向け / ## 管理者向け and ## アップグレード前にチェックすべきこと / ## Things to Check Before Upgrading headings as placeholders
• Existing file (patch-driven update, or a prior incomplete draft) — do not rewrite or clear it. Leave the full existing content untouched. Header insertion for the new patch items happens in phase 3, additively.

Use references/template.md as the source for exact heading vocabulary. Do not fill in any change content yet.

(b) Sidebar config registration — edit both:

• docs/.vuepress/config-docs-growi-org.js
• docs/.vuepress/config-help-growi-cloud.js

Each file has separate ja and en arrays listing '/<lang>/admin-guide/upgrading/NNx.md'. For a new NNx.md, prepend the new entry so the newest version appears at the top — locate the insertion point with Grep (e.g. search for the current-top entry like upgrading/75x.md) and insert above it. Update all four arrays (2 files × 2 languages). For a patch-driven update of an already-registered file, skip this step — the sidebar entry is already there.

After this phase, the user can navigate to the target page in the dev server. Move on without confirming — header content arrives in phase 3.

Phase 3. Triage release-note content, propose a plan, and seed the Japanese headers

This phase produces two things that the user reviews together: (i) a categorization plan (table), and (ii) the Japanese file with the ### headers from that plan already inserted. Seeing the plan reflected in the actual file (visible in the dev server) makes the review concrete — the user can navigate the skeleton and catch structural issues before any prose gets written. Do not skip the in-file seeding: "plan only" presentations have, in past sessions, produced plans that the user approved in isolation but that didn't survive contact with the real doc structure.

3a. Triage

Go through every bullet aggregated in phase 1 and decide what makes the cut. Bias toward fewer, higher-signal items. Real-world 74x.md-style guides typically include only ~30–50% of release-note bullets — past authors aggressively omit small improvements and bug fixes. If your draft includes nearly every release-note item, you are over-including.

For each item that does make the cut, decide:

(a) Include or omit — apply these rules in order:

• Drop: internal refactors (state-management swaps, lint configs, CI), test-only changes, doc-only changes, dependency bumps with no observable effect
• Drop by default: bug fixes — even if they appear in the release note. Only include a fix if (i) operators must take action, (ii) the bug had widespread visible impact users will recognize ("oh, that finally got fixed"), or (iii) the fix changes a behavior people had built workarounds around. A typical fix like "non-image files were incorrectly subject to the upload limit" is not worth a section
• Drop minor improvements that don't materially change the workflow (e.g. "anchor links now support target attribute" is too small unless it's part of a larger story)
• Merge related items: if 2–3 release-note bullets describe facets of the same feature area (e.g. "empty page operation improvements" + "create page from edit shortcut on empty page" + "page controls on empty pages"), combine them into one ### section with a unified narrative — do not list them separately. Past guides do this often
• Keep: new user-facing features that change what the product can do, runtime/dependency support changes, removed features ([廃止]), things requiring operator action ([要対応]), and headline performance improvements
• Keep aftercare items for prior-version migrations only if operators must verify something. Otherwise omit; the migration runs automatically

When in doubt, omit and ask the user during the plan-review step rather than defensively including.

(b) Audience section

• Top-level (no subsection) — cross-cutting removals/changes that affect both end-users and admins (e.g. [廃止] esa.io インポート機能)
• ## 利用者向け — visible behavior change for wiki users (new feature, improvement, UI change)
• ## 管理者向け — operational change (IAM, env vars, runtime support, DB)

(c) Tag prefix — see references/tag-conventions.md. Pick the single best fit from [新機能], [改善], [仕様変更], [廃止], [サポート追加], [要対応], [廃止を伴う仕様変更]. If the change requires operator action to avoid breakage, prefer [要対応].

(d) ContextualBlock placement — apply references/contextual-block.md rules, but default to no wrapper. ContextualBlock is for items whose audience or applicable steps differ between self-hosted and cloud. If a feature/change is meaningful to both audiences in the same wording, leave it unwrapped — many real guides (e.g. 74x.md) use no ContextualBlock at all. Wrap only when:

• The content references infra the cloud user does not control (env vars, Docker, runtime versions, DB) → docs-growi-org
• The content tells the cloud user to verify something post-upgrade or contact support → help-growi-cloud

A signal you are over-wrapping: every section has a ContextualBlock. That is almost never correct.

(e) Ordering — within ## 管理者向け, important breaking changes ([要対応], [廃止]) go first, then [仕様変更], then [サポート追加], then [新機能], then [改善]. Within ## 利用者向け, lead with [新機能] then [改善].

3b. Seed the Japanese ### headers into the file

Before showing the plan, write the ### headings from that plan into docs/ja/admin-guide/upgrading/NNx.md — titles only, no body text. Leave the English file untouched for now (phase 5 handles translation).

What "header only" means concretely:

• The ### [タグ] 見出し line, Japanese wording, under the correct ## 利用者向け / ## 管理者向け / (top-level) parent
• The <ContextualBlock context="..."> wrapper with blank lines inside, if the phase-3a plan assigns a site split for that item
• No body prose, no bullets, no code blocks — just the heading line. A <!-- TODO --> comment underneath is fine if it helps the user see "content goes here"

Ordering follows the rule from 3a(e): within ## 管理者向け, [要対応] / [廃止] first, then [仕様変更], [サポート追加], [新機能], [改善]; within ## 利用者向け, [新機能] first, then [改善].

Non-destructive handling — this is the case where things can go wrong, so be careful:

• New-file path (file was created empty in phase 2) — insert the ### headers under the existing ## 利用者向け / ## 管理者向け placeholders. The overview paragraph stays as <!-- TODO: 概要 -->; the pre-upgrade checklist stays empty.
• Patch-driven update (file already has content from a previous version) — never edit, reorder, or delete anything already in the file. Append a patch marker (<!-- v7.5.1 リリースに伴う追記 --> style, matching the precedent in docs/ja/admin-guide/upgrading/71x.md) near the bottom of the relevant ## section, and add the new ### headers underneath it. If multiple patches are being folded in at once, use one marker per patch tag. When in doubt about where exactly the marker goes, ask the user rather than guess — but do not remove any existing ### content to "make room".

Use Edit (not Write) for the additions — Write would clobber existing content. Insert-anchoring on a stable string like the ## 管理者向け line is the safest approach.

3c. Present the plan alongside the seeded file

Show the user two things in the same message:

1. The categorization plan as a compact table:

   | Item | Section | Tag | Site | Notes |
   |---|---|---|---|---|
   | OIDC groups scope | 管理者向け | [要対応] | both | needs IdP config |
   | MongoDB 6 EOL | 管理者向け | [廃止] | docs-growi-org | self-hosted only |
   | Comment thread UI | 利用者向け | [新機能] | both | headline feature |
   | (omitted) test refactor | — | — | — | internal only |
   

2. A pointer to the seeded Japanese file (path + a brief note that the dev server now renders the skeleton), so the user can open it in the browser while reviewing the plan.

Wait for the user to approve / adjust. This is the highest-leverage confirmation point — getting categorization or ordering wrong at this stage wastes the writing effort. If the user asks for changes (add/drop/reorder items, retag, rewrap), update both the plan and the file's ### headers before proceeding to phase 4.

Phase 4. Fill in the Japanese body content

The Japanese file's structure (headings, section order, ContextualBlock wrappers) is already in place from phase 3b. Phase 4 fills in prose under those existing headings — do not re-insert or reorder them, and do not touch the English file yet (phase 5 handles translation).

For a patch-driven update, the same rule applies to previously-written sections: leave pre-existing prose exactly as it was and only fill in body content beneath the newly added patch-marker headers.

Follow references/template.md and these invariants:

• Open with a 1–3 sentence overview paragraph summarizing the headline change of the series. Do not just paraphrase the release-note section headers — past authors often frame the overview around a coherent theme (e.g. "v7.4 はパフォーマンス改善が中心") that may aggregate or reframe what the release note literally says. If the release note alone doesn't suggest a clear headline, ask the user what the series is "about" before writing it
• Use the exact heading vocabulary (## 目次, ## 利用者向け, ## 管理者向け, ## アップグレード前にチェックすべきこと)
• Each subsection under ## 利用者向け / ## 管理者向け opens with a ### [タグ] 見出し line
• Wrap site-specific content in <ContextualBlock context="docs-growi-org"> / <ContextualBlock context="help-growi-cloud"> per the phase-3 plan, with blank lines after the opening tag and before the closing tag (VuePress v1 requires this)
• For pre-upgrade checks, use - [x] style items the reader verifies. If nothing to check, write なし。 rather than leaving the section empty
• Use VuePress containers for admonitions: ::: tip, ::: warning, ::: danger
• Link to related docs with site-relative paths: /ja/guide/...html
• Use 半角スペース around inline English/code in Japanese text (IAM ポリシー, not IAMポリシー)

Run pnpm lint and fix any textlint violations before showing the result. Common fixes:

• Split any sentence longer than 160 chars (the rule is enforced on Japanese; English is exempt but keep it tight anyway)
• For unavoidable long Japanese runs, wrap with <!-- textlint-disable weseek/max-kanji-continuous-len --> / <!-- textlint-enable weseek/max-kanji-continuous-len -->

Show the user the rendered Japanese page (or the diff) and wait for explicit approval. Iterate on phrasing, ContextualBlock boundaries, and tags until they say it's good.

Phase 5. Translate to English

Only after the Japanese is approved, write docs/en/admin-guide/upgrading/NNx.md.

• Mirror the section order and ContextualBlock structure exactly — the file is rendered on both sites and the navigation depends on parallel structure
• Use the heading vocabulary table in references/template.md (e.g. ## For Users, ## For Administrators, ## Things to Check Before Upgrading)
• Translate the meaning, not the words. Natural English phrasing wins over literal parallelism. Technical terms and proper nouns (env var names, version strings, product names) stay verbatim
• Re-run pnpm lint (the English content is exempt from the sentence-length rule but other rules still apply)

House style notes

• Use 半角スペース around inline code/English in Japanese: IAM ポリシー, not IAMポリシー. Follow what surrounding ja files already do.
• For version tables, use GitHub-Flavored Markdown with :---: alignment (see 73x.md MongoDB/Elasticsearch table)
• Cloud-specific phrasing: do not tell cloud users to restart servers, change env vars, or edit DBs — the managed platform does that. Frame cloud-side instructions as verification and contact support if mismatched
• Self-hosted phrasing is procedural — lists of concrete shell/admin-panel steps are fine

Files in this skill

• references/tag-conventions.md — when to use which [xxx] prefix
• references/contextual-block.md — rules for docs-growi-org vs help-growi-cloud splits
• references/template.md — the canonical ja/en skeleton to start from

Source: growilabs/growi-docs — distributed by TomeVault.