Meeting Reminders

Meeting Reminders Skill

Automatically sends WhatsApp notifications 10 minutes before calendar meetings start, with optional HubSpot context for external attendees. Also provides on-demand next meeting queries with rich attendee enrichment.

When to Use This Skill

Automatic reminders: Runs via cron schedule (every 5 minutes) to check for upcoming meetings and send timely reminders.

On-demand queries: Ask via WhatsApp for your next meeting details.

Natural language triggers:

• "what's my next meeting?"
• "when is my next meeting?"
• "show my next meeting"
• "next meeting"
• "upcoming meeting"
• "what do I have next?"

Features

Automatic Reminders

• ⏰ 10-minute advance notifications - Reminders sent 10-15 minutes before meetings
• 📱 WhatsApp delivery - Notifications via OpenClaw WhatsApp integration
• 🏢 HubSpot context - Includes company info, deals, and latest notes for external attendees
• 👥 Per-team-member configuration - Enable/disable for each person
• 🌍 Timezone-aware - Displays times in each team member's timezone
• 🔄 Duplicate prevention - SQLite database tracks sent notifications
• 🗓️ Google Calendar integration - Uses gws-auth CLI for calendar access

Next Meeting Query (NEW)

• 🔍 On-demand lookup - Query your next upcoming meeting anytime
• ⏱️ Countdown timer - Shows "in 2 hours" / "in 30 minutes"
• 👤 Rich attendee enrichment - Automatic context for external attendees:
  • LinkedIn: Profile, title, company, experience, education
  • Crunchbase: Funding stage, total raised, investors, company size
  • GitHub: Repos, stars, languages (for technical contacts)
  • Recent News: Company announcements, funding news
• 💼 HubSpot integration - Deal stage, owner, recent activity
• 🔗 Meeting links - Google Meet links and locations
• 💾 Smart caching - 7-day cache to avoid rate limits

Actions

check-and-notify

Check for upcoming meetings and send WhatsApp reminders.

Usage:

meeting-reminders check-and-notify

This is the main action that:

1. Checks each enabled team member's calendar
2. Finds meetings starting in 10-15 minutes
3. Sends WhatsApp notifications with meeting details
4. Includes HubSpot context for external attendees
5. Tracks sent notifications to prevent duplicates

Notification includes:

• Meeting title
• Start time (in user's timezone)
• Attendee list
• Google Meet link or location
• Company info (if external attendee from HubSpot)
• Active deals and stage
• Latest CRM note

next-meeting

Query the next upcoming meeting for a team member with rich attendee context.

Usage:

meeting-reminders next-meeting <email|phone>

Arguments:

• email|phone - Team member's email address or phone number

Examples:

meeting-reminders next-meeting user@yourcompany.com
meeting-reminders next-meeting +15551234567
meeting-reminders next-meeting teammate@yourcompany.com

Response includes:

• Meeting title
• Time until meeting (countdown)
• Start time (in user's timezone)
• Attendee list
• Google Meet link or location
• Enriched attendee context (for external attendees):
  • LinkedIn profile data
  • Crunchbase company information
  • GitHub profile (if technical)
  • Recent company news
• HubSpot deal context (stage, owner, notes)

Example output:

📅 Your next meeting in 2 hour(s):

📝 StarCloud Series A Discussion
⏰ Today at 3:00 PM EST
👥 You, Sarah Chen
🔗 https://meet.google.com/xyz-abcd

👥 ATTENDEE CONTEXT:

   👤 Sarah Chen
      📧 sarah@starcloud.com
      💼 CEO & Co-Founder at StarCloud
      📊 Series A - $12M raised (25-50 employees)
      📈 SaaS, Cloud Infrastructure
      🎓 Stanford University
      📰 Recent: StarCloud announces AWS partnership
      🔗 https://linkedin.com/in/example-profile

💼 DEAL CONTEXT:
📊 StarCloud - Series A
   Stage: Due Diligence
   Deal owner: Team Member

WhatsApp Integration: When invoked via WhatsApp natural language (e.g., "what's my next meeting?"), the assistant will:

1. Detect the intent
2. Identify the caller by phone number
3. Call this action automatically
4. Return formatted results via WhatsApp

configure

Display current configuration and team member status.

Usage:

meeting-reminders configure

Shows:

• Which team members have reminders enabled
• Phone numbers and timezones
• Database location
• Notification window settings

Team Member Configuration

Edit the Python script to enable/disable reminders for team members:

Team members are configured in config.yaml. Each member can have reminders_enabled: true/false.

To enable/disable:

nano ~/.openclaw/skills/meeting-reminders/reminders.py
# Change 'enabled': True/False for each team member

Attendee Enrichment System

Added: February 10, 2026

When you query your next meeting, external attendees are automatically enriched with data from:

Phase 1: LinkedIn

• Current title and company
• Years of experience
• Previous notable roles
• Education background
• LinkedIn profile URL

Phase 2: Crunchbase

• Funding stage (Seed, Series A, etc.)
• Total funding raised
• Last funding round details
• Company size (employee count)
• Industry/category
• Key investors

Phase 3: GitHub

• Repository count
• Stars received
• Top programming languages
• Follower count
• GitHub profile URL

Phase 4: Recent News

• Latest company announcements
• Recent funding news
• Product launches
• Strategic partnerships

Technical details:

• Uses web scraping (no API keys required)
• Smart 7-day caching to avoid rate limits
• Cache location: $TOOLKIT_DIR/data/attendee_cache.db
• Shared enrichment library: $TOOLKIT_DIR/lib/enrichment.py
• Automatically skips team members
• Only enriches external attendees
• Graceful degradation if data unavailable

Note: Not all attendees will have enrichment data. The system shows enrichment only when meaningful public profiles are found.

Database

Reminders tracking: /tmp/meeting-reminders.db

• Tracks which meetings have been notified
• Auto-cleanup: Removes entries older than 24 hours
• Prevents duplicate notifications

Enrichment cache: $TOOLKIT_DIR/data/attendee_cache.db

• Caches attendee enrichment data for 7 days
• Speeds up repeat queries
• Respects rate limits

Environment Requirements

Required environment variables:

• MATON_API_KEY - For HubSpot integration (optional)
• WHATSAPP_ACCOUNT - OpenClaw WhatsApp account (default: "main")

Optional (enrichment works without these via web scraping):

• LINKEDIN_API_KEY - If using LinkedIn API instead of scraping
• CRUNCHBASE_API_KEY - If using Crunchbase API instead of scraping

Cron Schedule

Recommended: Run every 5 minutes for reliable 10-minute advance notifications

*/5 * * * * ~/.openclaw/skills/meeting-reminders/meeting-reminders check-and-notify

Technical Details

• Language: Python 3
• Dependencies: pytz, requests, sqlite3
• Calendar API: gws-auth (Google Workspace CLI)
• Messaging: OpenClaw WhatsApp channel
• CRM: Maton API (HubSpot proxy)
• Enrichment: Web scraping via openclaw web search/fetch

Monitoring

Check recent notifications:

tail -50 /var/log/meeting-reminders.log

Test automatic reminders:

meeting-reminders check-and-notify

Test next meeting query:

meeting-reminders next-meeting user@yourcompany.com

View reminders database:

sqlite3 /tmp/meeting-reminders.db "SELECT * FROM notified_meetings ORDER BY notified_at DESC LIMIT 10"

View enrichment cache:

sqlite3 $TOOLKIT_DIR/data/attendee_cache.db "SELECT email, last_updated FROM attendee_cache"

Clear enrichment cache (force fresh data):

rm $TOOLKIT_DIR/data/attendee_cache.db

Troubleshooting

No notifications received:

1. Check if enabled in configuration
2. Verify WhatsApp account is working
3. Check gog authentication
4. Review logs for errors

Wrong timezone: Edit team member timezone in configuration

Duplicate notifications: Database should prevent this automatically. If it happens, clear the database:

rm /tmp/meeting-reminders.db

Enrichment not showing:

• Some attendees may not have public profiles
• Check if enrichment library is installed: ls $TOOLKIT_DIR/lib/enrichment.py
• Test enrichment directly: python3 $TOOLKIT_DIR/lib/enrichment.py test@example.com "Test User"
• Enrichment only shows for external attendees (not team members)

Enrichment taking too long:

• First query: 10-15 seconds (scraping all sources)
• Cached queries: <1 second
• Check cache: ls -lh $TOOLKIT_DIR/data/attendee_cache.db

Privacy & Security

• Only accesses calendar event metadata (no descriptions)
• Only sends to opted-in team members
• No cross-calendar access
• Auto-cleanup of tracking data after 24 hours
• Enrichment uses only publicly available data
• Enrichment cache retained for 7 days only
• Only enriches external attendees (team members skipped)

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