tomevault-io Johnny.Decimal +SUB Index Manager
This skill maintains +SUB index files within categories that use the
AC.ID+NNNN or AC.ID+CODE extension pattern. It keeps index files in
sync with the actual +SUB folders and helps create new entries.
1. Understand +SUB Extensions
+SUB extends the AC.ID notation for items that repeat across many instances
within a single ID.
Numeric +SUB: AC.ID+NNNN
Zero-padded four-digit sequential number:
53.01+0001 weather-api
53.01+0002 task-runner
53.01+0003 auth-dashboard
Named +SUB: AC.ID+CODE
Short alphanumeric code:
11.01+REDD The Red Door
11.01+OAKS Oak Street Cafe
11.01+RIVR Riverside Grill
When Each Format is Used
| Numeric +NNNN | Named +CODE |
|---|---|
| Items are primarily sequential | Items have natural short codes |
| No inherent abbreviation | Abbreviations are obvious and useful |
| Expect many entries (20+) | Expect fewer, memorable entries |
| Example: projects, trips, campaigns | Example: accounts, venues, people |
2. Locate +SUB Categories
2.1 Find the System
Check common JD root locations and identify the target system. If the user specifies a system code and category, go directly there. Otherwise, scan for +SUB categories.
2.2 Identify +SUB Categories
A category uses +SUB if it contains folders matching the pattern:
AC.ID+NNNN Description/
AC.ID+CODE Description/
Scan the system's categories and list those with +SUB folders.
2.3 Find the Index File
Each +SUB category should have an index file. Common patterns:
AC.ID [Category] index.md(e.g.,51.01 Open-source project index.md)AC.00 [Category] index.md(e.g.,51.00 Projects area index.md)
If no index file exists, offer to create one.
3. Scan Existing Entries
List all +SUB folders within the target category/ID. For each entry, capture:
- The +SUB identifier (number or code)
- The description (from folder name)
- Whether the folder contains content or is empty
- Creation date (from folder metadata or earliest file date)
4. Update the Index
4.1 Index File Format
The index file should list every +SUB entry with its identifier, name, creation date, and status:
# [Category name] Index
| +SUB | Name | Created | Status |
|------|------|---------|--------|
| +0001 | weather-api | 2025-06-01 | active |
| +0002 | task-runner | 2025-08-15 | active |
| +0003 | auth-dashboard | 2025-11-01 | archived |
For named +SUB:
# [Category name] Index
| +SUB | Name | Created | Status |
|------|------|---------|--------|
| +REDD | The Red Door | 2025-01-10 | active |
| +OAKS | Oak Street Cafe | 2025-03-22 | active |
| +RIVR | Riverside Grill | 2025-05-01 | active |
4.2 Sync Process
- Read the existing index file (if it exists).
- Compare index entries against actual +SUB folders.
- Add any folders that are missing from the index.
- Flag any index entries whose folders don't exist.
- Update the index file with the reconciled list.
4.3 Preserve Existing Format
If the user's index file uses a different format than the template above, match their existing format. Don't impose a new structure on an established index.
5. Create New +SUB Entries
When the user wants to add a new entry:
5.1 Determine the Next Identifier
For numeric +SUB:
- List all existing +NNNN entries in the category.
- Find the highest number.
- The next entry is that number + 1, zero-padded to 4 digits.
- Example: highest is
+0003→ next is+0004.
For named +SUB:
- Ask the user for the entry name.
- Derive a short code (typically 4 uppercase letters from the name).
- Verify the code doesn't conflict with existing entries.
- Example: "Midnight Sun Brewing" →
+MSUN.
5.2 Create the Folder
Create the +SUB folder:
AC.ID+NNNN Description/
or:
AC.ID+CODE Description/
5.3 Update the Index
Append the new entry to the index file.
5.4 Update the JDex
Add the new +SUB entry to the system's JDex under its parent ID:
- 53.01 Open-source projects
- 53.01+0001 weather-api
- 53.01+0002 task-runner
- 53.01+0003 auth-dashboard
- 53.01+0004 [new entry] ← added
6. Archiving +SUB Entries
When a +SUB entry is no longer active:
- Update the status in the index file from "active" to "archived".
- Do not move or delete the folder — archived entries stay in place.
- Optionally note the archive date in the index.
- The folder and its contents remain accessible for reference.
7. Reporting
After any update, present a summary:
+SUB Index Update: [Category name]
Entries: N total (N active, N archived)
Added: [list of new entries, or "none"]
Issues: [list of mismatches, or "none"]
Next available number: +NNNN
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