Sergio Bershadsky AI Secondbrain Freshness

Freshness Report

Generate a comprehensive freshness report for all secondbrain entities.

Prerequisites

Verify secondbrain is initialized:

1. Check for .claude/data/config.yaml
2. If not found, indicate no secondbrain project found

Workflow

Step 1: Load Configuration

Read .claude/data/config.yaml to get:

• All enabled entities
• Freshness thresholds per entity
• Monthly partitioning settings

Step 2: Analyze Each Entity

For each enabled entity:

1. Load all records
2. Check date fields (created, date, date_updated)
3. Compare against freshness threshold
4. Categorize by staleness level:
   • Critical (2x threshold): Needs immediate attention
   • Stale (1x threshold): Should be reviewed
   • Warning (0.75x threshold): Approaching staleness

Step 3: Generate Report

Format by entity and urgency:

## Freshness Report

Generated: 2026-01-15 10:30

### Summary

| Entity | Critical | Stale | Warning | OK |
|--------|----------|-------|---------|-----|
| ADRs | 2 | 5 | 3 | 12 |
| Tasks | 0 | 8 | 4 | 15 |
| Notes | 1 | 3 | 6 | 25 |
| Discussions | 0 | 2 | 1 | 10 |

**Total needing attention:** 30 items

---

### Critical (Needs Immediate Attention)

#### ADRs (2 items)

| ID | Title | Status | Age |
|----|-------|--------|-----|
| ADR-0003 | API Gateway Selection | proposed | 95 days |
| ADR-0007 | Database Migration | draft | 78 days |

#### Notes (1 item)

| ID | Title | Age |
|----|-------|-----|
| 2025-10-01-legacy-system | Legacy System Overview | 106 days |

---

### Stale (Should Review)

#### Tasks (8 items)

| ID | Title | Status | Priority | Age |
|----|-------|--------|----------|-----|
| TASK-0012 | Update documentation | in_progress | medium | 45 days |
| TASK-0015 | Fix login bug | todo | high | 42 days |
...

---

### Recommended Actions

1. **ADR-0003:** 95 days in "proposed" status
   - Action: Review and move to admitted/rejected

2. **ADR-0007:** 78 days in "draft" status
   - Action: Complete draft or cancel

3. **TASK-0012:** 45 days in progress
   - Action: Check if blocked, update status

4. **2025-10-01-legacy-system:** 106 days old note
   - Action: Archive or update content

Step 4: Offer Remediation

For each critical/stale item, offer specific actions:

• Draft ADRs: Complete or cancel
• Proposed ADRs: Review and decide
• In-progress tasks: Check if blocked
• Old notes: Archive or refresh
• Stale discussions: Mark resolved or schedule follow-up

Step 5: Update Last Check

Update .claude/data/config.yaml:

meta:
  last_freshness_check: 2026-01-15T10:30:00

Staleness Thresholds

Default thresholds (configurable per entity):

Status Exceptions

Skip items with terminal statuses:

• ADRs: implemented, tested, rejected, canceled
• Tasks: done, completed, canceled
• Notes: archived
• Discussions: archived

Output Formats

Summary Only

## Freshness Summary

- **Critical:** 3 items need immediate attention
- **Stale:** 18 items should be reviewed
- **Warning:** 13 items approaching staleness

Run with `--detailed` for full breakdown.

Full Report

Complete breakdown with tables and recommendations (default).

JSON Export

{
  "generated": "2026-01-15T10:30:00",
  "summary": {
    "critical": 3,
    "stale": 18,
    "warning": 13,
    "ok": 62
  },
  "by_entity": {
    "adrs": { "critical": 2, "stale": 5, ... },
    ...
  },
  "items": [...]
}

Tips

1. Run weekly — Set calendar reminder for freshness reviews
2. Address critical first — Focus on oldest items
3. Archive liberally — Better to archive than ignore
4. Update thresholds — Adjust based on your workflow pace
5. Check after sprints — Good time to clean up stale items

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