tomevault-io Sync PTO Calendar
Fetch approved PTO from Workday, find meetings on those days, and decline them with an automatic message.
Inputs
| Input | Type | Default | Purpose |
|---|---|---|---|
dry_run |
bool | true | Preview without declining |
days_ahead |
int | 90 | Days to check for PTO |
decline_message |
string | "I'll be out of office on PTO..." | Message when declining |
skip_all_day |
bool | false | Skip all-day events |
skip_organizer_self |
bool | true | Skip meetings you organized |
Workflow
1. Load Persona
persona_load("meetings")— Google Calendar tools
2. Check Calendar
google_calendar_status— verify API accessible- If not available → return error with setup instructions
3. Fetch PTO from Workday
browser_navigate(url="https://wd5.myworkday.com/redhat/d/home.htmld")browser_wait_for(selector="body")browser_snapshot— check for auth (sign in, login)- If auth needed → return "Please log in to Workday manually first"
browser_click(text="Time Off")browser_wait_for(text="My Time Off")browser_click(text="My Time Off")browser_snapshot— parse for approved PTO dates (YYYY-MM-DD, MM/DD/YYYY, DD-Mon-YYYY)
4. Get Calendar Events
google_calendar_list_events(days=days_ahead, max_results=100)
5. Match Meetings to PTO Days
- Parse events; for each event on a PTO date → add to decline list
- Apply skip_all_day, skip_organizer_self
6. Dry Run (dry_run=true)
- Return: PTO dates found, meetings to decline, decline message
- Suggest:
skill_run("sync_pto_calendar", '{"dry_run": false}')
7. Decline (dry_run=false)
- For each PTO date:
google_calendar_decline_meetings_on_date(date, message=decline_message, dry_run=false, skip_all_day, skip_organizer_self) - Process up to 5 dates per run
8. Post-Action
memory_session_log("PTO Calendar Sync", "PTO dates: X, Meetings declined: Y")
Key Details
- Workday: May require SSO; user must be logged in
- Date parsing: Look for "Approved" near date patterns in snapshot
- Rate limit: Process 5 dates per run; if more, suggest running again
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