tools-only /email-capture
Capture email content into a structured vault note with metadata, summary, and extracted action items. Quick, single-step capture for important emails that need to be tracked.
When to Use This Skill
- Archiving important emails for future reference
- Capturing email decisions and commitments
- Tracking action items from email threads
- Creating a searchable record of email communications
Usage
/email-capture --from "<sender>" --subject "<subject>" [--date YYYY-MM-DD]
Parameters
| Parameter | Description | Required |
|---|---|---|
--from |
Email sender name | Yes |
--subject |
Email subject line | Yes |
--date |
Email date (default: today) | No |
--to |
Email recipient(s) | No |
--thread |
Is this part of a thread? (default: no) | No |
Instructions
Phase 1: Capture Content
- Prompt user to paste the email body
- Extract metadata:
- From, To, CC (if mentioned)
- Date and time
- Subject line
- Thread context (if reply or forward)
- Identify key elements:
- Decisions or commitments made
- Action items assigned
- Deadlines mentioned
- Attachments referenced
- People mentioned
Phase 2: Generate Email Note
Create a structured email note with extracted metadata and content.
Output Format
---
type: Email
title: "Email - <From/To> - <Subject>"
created: YYYY-MM-DD
date: YYYY-MM-DD
from: "[[Person Name]]"
to:
- "[[Person Name]]"
tags: [activity/email, project/relevant-tag]
summary: "<One-line summary>"
---
# Email - <From/To> - <Subject>
> **From:** [[Sender]] | **To:** [[Recipient]] | **Date:** YYYY-MM-DD
## Summary
<1-2 sentence summary of the email's purpose and key message>
## Content
<Cleaned email body content>
## Action Items
| # | Action | Owner | Deadline |
|---|---------------------|-------------|-------------|
| 1 | <Action> | [[Person]] | YYYY-MM-DD |
## Decisions / Commitments
- <Any decisions or commitments made in the email>
## Related Notes
- [[Project - Relevant Project]]
Examples
Example 1: Important Decision Email
/email-capture --from "Head of Architecture" --subject "Approved: Cloud Migration Approach"
Example 2: Action-Heavy Email
/email-capture --from "Project Manager" --subject "Sprint 5 Actions" --date 2026-02-10
Example 3: External Vendor Email
/email-capture --from "Vendor Contact" --subject "Contract Renewal Terms"
Invoke with: /email-capture --from "<sender>" --subject "<subject>" then paste the email content