816 Documentation Management Dc70ca38

Marketing Documentation Management

Language & Quality Standards

CRITICAL: Respond in the same language the user is using. If Vietnamese, respond in Vietnamese. If Spanish, respond in Spanish.

Standards: Token efficiency, sacrifice grammar for concision, list unresolved questions at end.

Documentation Structure

./docs/
├── project-overview-pdr.md      # Project overview and requirements
├── project-roadmap.md           # Development milestones
├── brand-guidelines.md          # Brand voice, visual, messaging
├── content-style-guide.md       # Writing standards and conventions
├── campaign-playbooks.md        # Campaign type templates
├── channel-strategies.md        # Channel-specific tactics
├── analytics-setup.md           # Tracking and measurement
└── usage-guide.md               # System usage instructions

Documentation Types

Strategic Documents

Operational Documents

Project Documents

Automatic Updates Required

After Campaign Completion

• Update campaign-playbooks.md with learnings
• Document successful patterns in channel strategies
• Update analytics benchmarks

After Brand Changes

• Update brand-guidelines.md immediately
• Cascade changes to content-style-guide.md
• Notify relevant agents of voice changes

After System Changes

• Update usage-guide.md with new features
• Document new commands or agents
• Update workflow references

Documentation Triggers

The docs-manager agent MUST update documentation when:

• Campaign type completed (update playbooks)
• Brand refresh or voice update (update guidelines)
• New channel added (update channel strategies)
• Tracking implementation changes (update analytics setup)
• System capabilities change (update usage guide)

Update Protocol

Before Updates

1. Read current document status
2. Identify sections requiring update
3. Gather supporting data/examples

During Updates

1. Maintain consistent formatting
2. Update version/date information
3. Add examples from recent work
4. Ensure cross-references are valid

After Updates

1. Verify all links work
2. Check date accuracy
3. Update table of contents if applicable
4. Notify stakeholders of changes

Agent Responsibilities

Quality Checklist

Content Quality

• Information is current and accurate
• Examples are from recent work
• Best practices are documented
• Anti-patterns are called out

Format Quality

• Consistent heading structure
• Tables used for comparisons
• Code blocks for templates
• Clear section organization

Accessibility

• Document is scannable
• Key info in first paragraph
• TOC for long documents
• Cross-links to related docs