Granola Performance Tuning
Overview
Optimize Granola for best transcription accuracy and note quality.
Transcription Quality Factors
Audio Quality Hierarchy
Transcription Accuracy
↑
[Professional Microphone] 98%
↑
[Quality Headset Mic] 95%
↑
[Laptop Built-in Mic] 85%
↑
[Phone Speaker] 70%
Environmental Factors
| Factor |
Impact |
Optimization |
| Background noise |
High |
Use quiet room, noise cancellation |
| Echo/reverb |
High |
Soft furnishings, smaller room |
| Distance from mic |
Medium |
Within 12 inches of microphone |
| Multiple speakers |
Medium |
Use identification phrases |
| Accent variation |
Low |
Improves over time with usage |
Audio Setup Optimization
Recommended Equipment
## Microphone Recommendations
Budget (~$50):
- Blue Snowball iCE
- Fifine K669
Mid-Range (~$100):
- Blue Yeti
- Rode NT-USB Mini
- Audio-Technica AT2020USB+
Professional (~$200+):
- Shure MV7
- Elgato Wave:3
- Rode PodMic + interface
Microphone Settings (macOS)
# Check current input device
system_profiler SPAudioDataType | grep -A5 "Default Input"
# Adjust input volume (System Preferences)
# Aim for: Input level peaks at 75% during normal speech
Room Optimization
## Environment Checklist
- [ ] Close windows to reduce outside noise
- [ ] Turn off fans, AC if possible
- [ ] Use soft surfaces (carpet, curtains)
- [ ] Position away from keyboard clicks
- [ ] Mute when not speaking
Note Quality Optimization
Meeting Preparation
## Pre-Meeting Checklist
- [ ] Share agenda in advance
- [ ] Send attendee list to calendar
- [ ] Prepare context notes in template
- [ ] Test audio before meeting
During Meeting
## Best Practices
1. State names when addressing people
"Sarah, what do you think about..."
2. Summarize decisions verbally
"So we're agreed: deadline is Friday."
3. Spell out technical terms
"The API endpoint, A-P-I..."
4. Avoid crosstalk
One person speaking at a time
5. Use clear action item language
"Action item: Mike will review the PR by Thursday."
Post-Meeting Enhancement
## Note Review Checklist (5 min)
- [ ] Correct obvious transcription errors
- [ ] Add context AI might have missed
- [ ] Verify action items are complete
- [ ] Add links to referenced documents
- [ ] Tag key decisions
Template Optimization
Effective Template Structure
# Meeting Template: Sprint Planning
## Agenda (Pre-filled)
-
## Context
[Add links to relevant docs]
## Discussion Notes
[AI-enhanced during meeting]
## Decisions
- [ ] Decision 1: [Clear statement]
## Action Items
Format: - [ ] What (@who, by when)
## Follow-up
Next meeting: [date]
Template Best Practices
| Practice |
Reason |
Impact |
| Use headers |
Better AI parsing |
+20% accuracy |
| Pre-fill context |
Reduces ambiguity |
+15% relevance |
| Standard formats |
Consistent output |
+10% usability |
| Action item format |
Auto-extraction |
+25% detection |
Processing Speed Optimization
Factors Affecting Speed
| Factor |
Impact |
Optimization |
| Meeting length |
Linear |
Expect 1 min processing per 10 min meeting |
| Internet speed |
High |
Ensure stable connection during upload |
| Peak times |
Medium |
Processing queue varies |
| Audio quality |
Low |
Cleaner audio = faster processing |
Speed Expectations
Meeting Duration → Processing Time
15 minutes → 1-2 minutes
30 minutes → 2-3 minutes
60 minutes → 3-5 minutes
120 minutes → 5-8 minutes
Integration Performance
Zapier Optimization
## Reduce Zapier Latency
1. Use Instant triggers (not polling)
2. Minimize steps in Zap
3. Avoid unnecessary filters
4. Use multi-step Zaps efficiently
5. Monitor task usage
Batch Processing
# Instead of real-time, batch for efficiency
Schedule: Every 30 minutes
Process:
- Collect all new notes
- Batch update Notion
- Single Slack summary
- Aggregate CRM updates
Accuracy Improvement
Training the AI
## Improve Over Time
1. Correct errors when you see them
- AI learns from corrections
2. Use consistent terminology
- Builds vocabulary
3. Identify speakers
- Improves attribution
4. Regular editing
- Provides feedback loop
Custom Vocabulary
## Teach Domain Terms
Add to meeting intros:
"We'll discuss the OAuth2 implementation,
that's O-Auth-Two, and the GraphQL API,
spelled G-R-A-P-H-Q-L..."
Common terms to spell out:
- Acronyms (API, SDK, CI/CD)
- Product names
- People names with unusual spellings
Performance Metrics
What to Track
| Metric |
Target |
How to Measure |
| Transcription accuracy |
>95% |
Sample review |
| Action item detection |
>90% |
Compare to meeting |
| Processing time |
<5 min |
Timestamp comparison |
| Note usefulness |
4+/5 |
Team survey |
Weekly Review
## Performance Check
Monday:
- [ ] Review last week's meeting notes
- [ ] Note common transcription errors
- [ ] Identify improvement opportunities
- [ ] Adjust templates if needed
Resources
Next Steps
Proceed to granola-cost-tuning for cost optimization strategies.
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