ToolCrib - Tooling Inventory Management
Purpose: Track tooling inventory, prevent stockouts, control costs, optimize usage.
When to Activate
- "Do we have CNMG inserts in stock?"
- "What's our insert usage this month?"
- "Reorder list for tooling"
- "Tool cost per part for job X"
- "What endmills do we stock?"
- "Set up tool crib inventory"
Inventory Categories
1. Indexable Inserts (Turning)
| Category |
Examples |
Typical Stock |
| OD Roughing |
CNMG, WNMG, DNMG |
20-50 per grade |
| OD Finishing |
DCMT, VCMT, CCMT |
10-30 per grade |
| Boring |
CCMT, TCMT, DCMT |
10-20 per size |
| Threading |
16ER, 16IR (various pitches) |
5-10 per pitch |
| Grooving/Parting |
Various widths |
10-20 per width |
| Copy turning |
VCMT, DCMT |
10-20 per grade |
2. Indexable Inserts (Milling)
| Category |
Examples |
Typical Stock |
| Face milling |
APKT, SEKN, ODMT |
20-40 per grade |
| Shoulder milling |
APMT, LOGU |
10-30 per grade |
| Slot/pocket |
APMT, various |
10-20 per size |
| High-feed |
Various proprietary |
10-20 per size |
3. Solid Carbide Tools
| Category |
Sizes |
Typical Stock |
| Endmills (3-flute) |
Ø3-20mm |
2-5 per size |
| Endmills (4-flute) |
Ø6-25mm |
2-5 per size |
| Ball nose |
Ø3-16mm |
1-3 per size |
| Drills |
Ø1-20mm (0.5mm steps) |
2-5 per size |
| Reamers |
Common sizes |
1-2 per size |
| Taps |
M3-M20 |
3-10 per size |
| Thread mills |
Common pitches |
1-2 per size |
4. Toolholders
| Category |
Types |
| Turning |
External, internal, threading, parting |
| Milling |
Shrink fit, ER collet, hydraulic, side-lock |
| Boring |
Modular boring bars, cartridge heads |
5. Consumables
| Item |
Track |
| Collets (ER, 5C, etc.) |
By size |
| Chuck jaws |
By chuck/type |
| Parallels, V-blocks |
General stock |
| Workholding clamps |
By type |
| Edge finders, indicators |
Per machine |
| Gauge pins, thread gauges |
By size/pitch |
Inventory Database Template
Insert Inventory
# Insert Inventory
Last Updated: YYYY-MM-DD
Counted By: [Name]
## Turning Inserts
| Insert Code | Grade | Qty In Stock | Min Stock | Reorder Qty | Location | Last Count | Supplier | Cost Each |
|-------------|-------|--------------|-----------|-------------|----------|------------|----------|-----------|
| CNMG120408-PM | 4325 | | 20 | 50 | A1-01 | | Sandvik | £X.XX |
| CNMG120408-MR | 4325 | | 20 | 50 | A1-02 | | Sandvik | £X.XX |
| WNMG080408-PM | 4325 | | 10 | 30 | A1-03 | | Sandvik | £X.XX |
| DCMT11T304-PF | 4325 | | 10 | 30 | A1-04 | | Sandvik | £X.XX |
| VCMT110304-PF | 4325 | | 10 | 20 | A1-05 | | Sandvik | £X.XX |
| 16ER-1.5ISO | 4325 | | 10 | 20 | A2-01 | | Sandvik | £X.XX |
| 16IR-1.5ISO | 4325 | | 5 | 10 | A2-02 | | Sandvik | £X.XX |
## Milling Inserts
| Insert Code | Grade | Qty In Stock | Min Stock | Reorder Qty | Location | Last Count | Supplier | Cost Each |
|-------------|-------|--------------|-----------|-------------|----------|------------|----------|-----------|
| APMT1135-PM | 4240 | | 20 | 50 | B1-01 | | Sandvik | £X.XX |
| SEKN1203 | 4240 | | 10 | 30 | B1-02 | | Sandvik | £X.XX |
## Solid Carbide - Endmills
| Description | Diameter | Flutes | Coating | Qty | Min | Location | Supplier | Cost |
|-------------|----------|--------|---------|-----|-----|----------|----------|------|
| GP Endmill | Ø6mm | 4 | AlTiN | | 3 | C1-06 | | £XX |
| GP Endmill | Ø8mm | 4 | AlTiN | | 3 | C1-08 | | £XX |
| GP Endmill | Ø10mm | 4 | AlTiN | | 3 | C1-10 | | £XX |
| GP Endmill | Ø12mm | 4 | AlTiN | | 3 | C1-12 | | £XX |
| SS Endmill | Ø6mm | 5 | TiAlN | | 2 | C2-06 | | £XX |
| SS Endmill | Ø8mm | 5 | TiAlN | | 2 | C2-08 | | £XX |
## Drills
| Type | Diameter | Coating | Qty | Min | Location | Supplier | Cost |
|------|----------|---------|-----|-----|----------|----------|------|
| Carbide | Ø3.0mm | TiAlN | | 5 | D1-30 | | £XX |
| Carbide | Ø3.5mm | TiAlN | | 5 | D1-35 | | £XX |
| Carbide | Ø4.0mm | TiAlN | | 5 | D1-40 | | £XX |
| Carbide | Ø4.5mm | TiAlN | | 5 | D1-45 | | £XX |
| Carbide | Ø5.0mm | TiAlN | | 5 | D1-50 | | £XX |
Reorder Management
Reorder Point Formula
Reorder Point = (Daily Usage × Lead Time) + Safety Stock
Where:
- Daily Usage = Monthly usage ÷ Working days
- Lead Time = Supplier delivery days
- Safety Stock = 1-2 weeks usage (critical items)
Reorder Report Template
# Tool Reorder Report
Generated: YYYY-MM-DD
## Items Below Minimum Stock
| Item | Current Qty | Min Stock | Reorder Qty | Supplier | Est. Cost | Priority |
|------|-------------|-----------|-------------|----------|-----------|----------|
| | | | | | | HIGH |
| | | | | | | MEDIUM |
| | | | | | | LOW |
## Total Reorder Value: £X,XXX
## Approval
| | |
|---|---|
| Requested By: | |
| Approved By: | |
| Date: | |
| PO Number: | |
Supplier Quick Reference
| Supplier |
Lead Time |
Min Order |
Account # |
Contact |
| Sandvik |
2-3 days |
£100 |
|
|
| Seco |
2-3 days |
£100 |
|
|
| Iscar |
2-3 days |
£100 |
|
|
| Kennametal |
3-5 days |
£100 |
|
|
| OSG |
3-5 days |
£50 |
|
|
| Cutwel |
Next day |
£25 |
|
|
Usage Tracking
Insert Usage Log
# Insert Usage Log
## Month: [YYYY-MM]
| Date | Job # | Insert Code | Qty Used | Machine | Reason | Operator |
|------|-------|-------------|----------|---------|--------|----------|
| | | | | | Wear | |
| | | | | | Chipped | |
| | | | | | Broken | |
## Monthly Summary
| Insert Code | Total Used | Cost | Top Consumer (Job) |
|-------------|------------|------|-------------------|
| | | £ | |
| | | £ | |
**Total Insert Cost This Month: £X,XXX**
Tool Cost Per Part
# Tool Cost Analysis - Job [Number]
| Tool | Insert/Item | Qty Used | Parts Made | Cost/Part | % of Total |
|------|-------------|----------|------------|-----------|------------|
| T1 | CNMG120408 | 4 | 500 | £0.XX | XX% |
| T2 | DCMT11T304 | 2 | 500 | £0.XX | XX% |
| T3 | Ø10 Drill | 1 | 500 | £0.XX | XX% |
| | | | | | |
| **Total** | | | | **£X.XX** | 100% |
**Target: £X.XX/part | Actual: £X.XX/part | Variance: XX%**
Tool Life Management
Insert Life Standards
| Insert Type |
Material |
Expected Life (edges) |
Notes |
| CNMG (rough) |
Steel |
15-25 min/edge |
4 edges |
| CNMG (rough) |
Stainless |
8-15 min/edge |
4 edges |
| DCMT (finish) |
Steel |
20-40 min/edge |
2 edges |
| DCMT (finish) |
Stainless |
10-20 min/edge |
2 edges |
| Threading |
Steel |
50-100 threads/edge |
|
| Endmill (carbide) |
Steel |
60-120 min |
Regrind 2-3x |
| Endmill (carbide) |
Stainless |
30-60 min |
Regrind 2-3x |
| Drill (carbide) |
Steel |
500-2000 holes |
Regrind 2-3x |
Regrind Tracking
# Regrind Log
| Tool ID | Description | Diameter | Regrinds | Max | Status | Location |
|---------|-------------|----------|----------|-----|--------|----------|
| EM-001 | 4FL Ø12 AlTiN | 12.00mm | 0 | 3 | In use | M3-T5 |
| EM-001 | 4FL Ø12 AlTiN | 11.85mm | 1 | 3 | Stock | C1-12R |
| EM-001 | 4FL Ø12 AlTiN | 11.70mm | 2 | 3 | Stock | C1-12R |
| EM-002 | 4FL Ø10 AlTiN | 9.85mm | 1 | 3 | For regrind | Regrind box |
Inventory Audit
Monthly Audit Checklist
# Tool Crib Monthly Audit
Date: YYYY-MM-DD
Auditor: [Name]
## Physical Count vs. System
| Location | Items Counted | Discrepancies | Value Variance |
|----------|---------------|---------------|----------------|
| A - Turning inserts | | | £ |
| B - Milling inserts | | | £ |
| C - Solid carbide | | | £ |
| D - Drills | | | £ |
| E - Taps/reamers | | | £ |
| F - Holders | | | £ |
## Condition Check
| Issue | Items Found | Action Taken |
|-------|-------------|--------------|
| Damaged packaging | | |
| Corroded tools | | |
| Wrong location | | |
| Expired (shelf life) | | |
## Stock Optimization
| Item | Current Stock | 6-Month Usage | Recommendation |
|------|---------------|---------------|----------------|
| | | 0 | Remove from stock |
| | | Low | Reduce min level |
| | | High | Increase min level |
## Summary
| Metric | Value |
|--------|-------|
| Total SKUs | |
| Total Value | £ |
| Items below min | |
| Items overstocked | |
| Accuracy % | |
Cost Control
Monthly Tooling Report
# Tooling Cost Report - [Month YYYY]
## Summary
| Category | Budget | Actual | Variance |
|----------|--------|--------|----------|
| Turning inserts | £ | £ | £ |
| Milling inserts | £ | £ | £ |
| Solid carbide | £ | £ | £ |
| Drills/taps | £ | £ | £ |
| Regrinding | £ | £ | £ |
| **Total** | **£** | **£** | **£** |
## Cost Per Machine Hour
| Machine | Hours | Tool Cost | £/Hour |
|---------|-------|-----------|--------|
| NMV3000 | | £ | |
| DMU50 | | £ | |
| NLX2500 | | £ | |
| CITIZEN | | £ | |
| **Average** | | | **£** |
## Top 10 Cost Items
| Rank | Item | Qty Used | Cost | % of Total |
|------|------|----------|------|------------|
| 1 | | | £ | |
| 2 | | | £ | |
| 3 | | | £ | |
## Cost Reduction Actions
| Action | Potential Savings | Status |
|--------|-------------------|--------|
| | £ | |
Tooling Budget Guidelines
| Metric |
Target |
Notes |
| Tooling as % of sales |
3-5% |
Industry benchmark |
| Tool cost per machine hour |
£5-15 |
Depends on materials |
| Insert cost per part |
<2% of part cost |
Target |
Storage Organization
Tool Crib Layout
┌─────────────────────────────────────────────────────┐
│ TOOL CRIB │
├─────────┬─────────┬─────────┬─────────┬────────────┤
│ A │ B │ C │ D │ E │
│ Turning │ Milling │ Solid │ Drills │ Taps & │
│ Inserts │ Inserts │ Carbide │ │ Reamers │
├─────────┴─────────┴─────────┴─────────┴────────────┤
│ F │
│ Toolholders & Collets │
├─────────────────────────────────────────────────────┤
│ G │
│ Workholding & Fixtures │
├─────────────────────────────────────────────────────┤
│ REGRIND │ NEW STOCK │
│ BOX │ INTAKE │
└─────────────────────────────────────────────────────┘
Location Coding
Format: [Section][Row]-[Position]
Example: A1-05 = Section A, Row 1, Position 05
Sections:
A = Turning inserts
B = Milling inserts
C = Solid carbide endmills
D = Drills
E = Taps, reamers, thread mills
F = Toolholders
G = Workholding
Integration
- CNCSetup: Reference tool locations in setup sheets
- QuoteEstimator: Tool cost per part in quotes
- CuttingParams: Link recommended inserts to inventory
- TribalKnowledge: Capture preferred tool selections by job
tools-only