UitbreidenOS QuickBooks Workflow Skill
When to activate
- Running your month-end close in QuickBooks
- Reconciling bank accounts and finding discrepancies
- Categorising expenses and reviewing transactions
- Understanding what your Profit & Loss report is telling you
- Preparing data for your accountant or tax preparer
When NOT to use
- Filing actual tax returns — use a licensed accountant
- Legal disputes about financial records — consult a professional
- Payroll processing — use QuickBooks Payroll or Gusto directly
Instructions
Month-end close checklist
Ask Claude to walk you through it:
I need to do my month-end close in QuickBooks for [month].
Walk me through the checklist step by step.
My business is a [type of business].
Claude will guide you through:
- Record all sales and income
- Categorise all expenses
- Reconcile bank accounts
- Review accounts receivable (unpaid invoices)
- Review accounts payable (unpaid bills)
- Run Profit & Loss report
- Check Balance Sheet for anomalies
Bank reconciliation help
My QuickBooks balance shows $12,340 but my bank statement shows $11,890.
There's a $450 discrepancy. Here are my recent transactions: [paste list]
Help me find what's causing the difference.
Common causes Claude will help you find:
- Outstanding cheques not yet cleared
- Deposits in transit
- Bank fees not recorded in QuickBooks
- Duplicate transactions
- Transactions entered with wrong amounts
Expense categorisation
I have these transactions from last month that aren't categorised yet:
- $89 - Adobe Creative Cloud
- $340 - Business dinner at The Restaurant
- $1,200 - Contractor payment to John Smith
- $45 - Parking at client office
How should I categorise each in QuickBooks?
Claude will map each to the correct QuickBooks account (Software/Subscriptions, Meals & Entertainment, Contract Labor, Travel).
P&L interpretation
My QuickBooks P&L for Q1 shows:
Revenue: $84,000
Cost of Goods Sold: $31,000
Gross Profit: $53,000
Operating Expenses: $47,000
Net Profit: $6,000
Is this healthy for a [type of business]? What should I be watching?
Pre-accountant cleanup
My accountant is asking for clean books for the year.
Here's what I still need to sort out: [describe the mess]
Give me a prioritised cleanup checklist.
Understanding your numbers
My QuickBooks shows I made $145,000 in revenue but I only have $12,000 in my
bank account. Why? Walk me through where the money went.
Example
You say:
I just ran my December P&L in QuickBooks. Here are the numbers:
Revenue: $28,500
Expenses: $26,200
Net Profit: $2,300
This feels lower than usual. My biggest expense categories are:
- Salaries: $14,000
- Rent: $3,500
- Software: $2,100
- Marketing: $4,200
- Misc: $2,400
What should I look at first?
Claude responds with: Analysis of your margin (8%), comparison to typical benchmarks for your business type, flags the "Misc" category as worth reviewing for misclassifications, notes the marketing spend is high relative to revenue and asks what ROI you're seeing, suggests running a year-over-year comparison.