DOCX

Docx Skill

Create, read, edit, and template Microsoft Word .docx files with python-docx via small CLIs. It handles text, styles, lists, tables, images, headers/footers, {{token}} templating, tracked changes (list/accept/reject), comments (list/add/delete), TOC and page-number fields, and package health checks. It does not render documents itself (PDF needs LibreOffice — see Converting to PDF) or edit legacy .doc.

When to Use

• The user asks to generate a Word document (report, letter, contract).
• You need the text, outline, styles, or embedded images of a .docx.
• You must change an existing .docx: replace text, edit table cells, insert/delete paragraphs, apply styles, merge fragmented runs.
• You have a .docx template with {{placeholders}} to fill from data.
• The document has tracked changes to review, accept, or reject.
• You need to read reviewers' comments, or add/delete comments.
• A .docx won't open or behaves oddly and you need corruption triage.
• The document needs a table of contents or "Page X of Y" footers.
• Not for: .doc (legacy), .odt, or WYSIWYG layout work.

Prerequisites

• Python 3.10+ with python-docx installed: pip install python-docx (import name is docx; lxml comes with it).
• Comments add uses the native API on python-docx >= 1.2 and an XML fallback on older versions — both are automatic.
• For image blocks: the image files must exist locally (PNG/JPEG).

How to Run

All helpers live in scripts/ next to this file. Run them with the terminal tool; each supports --help and prints JSON to stdout.

python scripts/docx_create.py spec.json out.docx
python scripts/docx_read.py out.docx --text
python scripts/docx_edit.py replace out.docx --find old --replace new
python scripts/docx_template.py tpl.docx values.json filled.docx
python scripts/docx_revisions.py list out.docx
python scripts/docx_comments.py list out.docx
python scripts/docx_validate.py out.docx

Quick Reference

Procedure

1. Create. Write a JSON spec with write_file, then run scripts/docx_create.py. The spec supports: page (size + margins in mm), header/footer strings, footer_page_numbers (adds a "Page X of Y" field footer), styles (custom paragraph styles with font, size, bold/italic, hex color), and blocks — heading (level 1-9), paragraph (either text or a runs list where each run may set bold/italic/underline), bullet_list, numbered_list, table (header row rendered bold, rows, optional built-in table style such as Table Grid), image (path, optional width_mm), toc (Table of Contents field), and page_break. The full spec format is documented at the top of scripts/docx_create.py.
2. Read. Use scripts/docx_read.py with exactly one mode flag. --text returns body paragraphs, all table cell text, and header/footer text as JSON. --structure returns the heading outline plus paragraph/table/section counts. --images DIR copies every file under word/media/ out of the package.
3. Edit. Use scripts/docx_edit.py. replace walks body, tables (nested included), headers and footers, and preserves run formatting; add --body-only to skip headers/footers. Pass -o out.docx to keep the original; omit it to edit in place. Paragraph indices for insert/delete/style/toc refer to --structure/--text body order. Run normalize first on documents that came out of heavy Word editing — it merges adjacent runs with identical formatting so later find-replace matches reliably.
4. Review revisions. docx_revisions.py list reports every w:ins and w:del (id, author, date, affected text) anywhere in body, tables, headers, or footers. accept-all / reject-all resolve them in bulk; accept/reject --id N handles a single revision. Accept keeps insertions and drops deleted text; reject does the reverse.
5. Comments. docx_comments.py list returns each comment's id, author, date, body text, and the document text it is anchored to. add --target "some phrase" anchors a new comment to the first occurrence of that phrase (runs are split as needed; formatting is preserved). delete --id N removes the comment and its markers without touching document text.
6. Template. Put {{name}}-style tokens in the document. Run scripts/docx_template.py with a JSON object of values. Use --strict to fail when tokens remain unfilled; the JSON output lists filled counts and unfilled_tokens either way.
7. Verify (always): re-read the output with --text or --structure, and run docx_validate.py on anything you produced via revision/comment surgery.

Converting to PDF

No script needed. When LibreOffice is installed, convert headlessly:

soffice --headless --convert-to pdf --outdir outdir/ file.docx

Check availability first (command -v soffice || command -v libreoffice). If neither exists, tell the user PDF conversion is unavailable in this environment rather than improvising — python-docx cannot render PDFs, and layout fidelity requires a real renderer.

Pitfalls

• Tokens split across runs. Word often fragments text into several runs. The replace helpers collapse matched runs (replacement inherits the first run's formatting); running docx_edit.py normalize first reduces fragmentation for all later edits.
• Revision coverage. docx_revisions.py resolves run-level insertions and deletions (the overwhelming majority). Paragraph-mark and table-row revisions, format-change records, and moves are detected by --revisions but not auto-resolved — see references/revisions-and-comments.md and hand those to Word.
• Comment threading. Replies and "resolved" status live in commentsExtended.xml, which this skill ignores; comments it adds are plain top-level comments.
• Field results are computed by Word. toc, page-numbers, and the toc/footer_page_numbers spec options write field codes. Word/LibreOffice populates the actual entries and numbers when the file is opened (Word may prompt to update fields); python-docx never computes them, so placeholder text shows until then.
• Validation is a health check, not schema validation. docx_validate.py verifies the zip, required parts, relationship targets, image magic bytes, and referenced styles. It is NOT XSD validation — a file can pass and still contain XML Word dislikes.
• Style names must exist. Applying a style that isn't defined in the document raises KeyError. Built-ins like Heading 1, List Bullet, List Number, Table Grid exist in the default template; custom styles must be declared in the create spec first.
• Numbered lists restart. List Number relies on Word's default numbering; separate lists in one document may continue numbering instead of restarting. Warn users needing precise multi-list numbering.
• Cell writes replace formatting. set-cell uses cell.text = ..., which resets runs in that cell to plain formatting.
• Encoding. All JSON specs/values files are read as UTF-8 explicitly; never rely on locale defaults when writing your own glue code.
• Don't unzip-and-sed the XML. Edit through the scripts (or python-docx); raw text substitution in document.xml corrupts files easily. Use patch/write_file only for the JSON inputs, never on the .docx itself.

Verification

• After create/edit/template, run docx_read.py out.docx --text and check the expected strings appear (and old strings are gone).
• After accept/reject, docx_revisions.py list should return [] (or only the ids you intentionally left); after comment surgery, docx_comments.py list should reflect the change and --text output must be unchanged.
• docx_validate.py out.docx exits 0 with "ok": true on a healthy package — run it after any revision/comment/field manipulation.
• For templates run with --strict, or check unfilled_tokens == [].
• Structure checks: --structure should show the expected heading outline and table shapes; --styles confirms custom styles applied.