zenobi-us Resume and Cover Letter Writer
Invocation
Parse the user's request for mode: resume, cover-letter, or both. Default to both.
Produces job application documents: a resume/CV, a cover letter, or both. Every output is tailored to a specific role at a specific company — generic documents are not useful.
Before You Start
Gather these inputs. Ask for anything missing:
- Target role — job title, company name, and the job listing or description (paste or URL)
- Mode — "resume", "cover-letter", or "both"
- Region — AU/NZ, US, or UK (affects format, terminology, length expectations)
- Candidate background — current role, years of experience, key skills, education, career highlights
- Special circumstances (if any) — career change, employment gap, overqualified, underqualified, visa/relocation
If the user provides a job listing, extract the key requirements and tailor everything to match them. Mirror the language the listing uses for skills and responsibilities.
Resume / CV
Regional Format Differences
| Element | AU/NZ | US | UK |
|---|---|---|---|
| Name | CV or resume (both accepted) | Resume | CV |
| Length | 2-3 pages standard | 1 page (<10 years exp), 2 max | 2 pages standard |
| Photo | No | No | No |
| Date of birth / age | No | No | No |
| Nationality / visa | Include if relevant (common in AU/NZ) | No (discrimination risk) | Include visa status if applicable |
| Referees | "Available on request" is outdated — omit entirely, or list 2 if specifically requested | Omit | Omit |
| Address | City/state only (no street) | City/state only | City only |
Section Order
Adjust based on seniority and what sells the candidate best:
Entry-level / graduate (0-3 years):
- Contact details
- Professional summary (3-4 lines)
- Education
- Experience (internships, part-time, volunteer)
- Skills
- Certifications / projects
Mid-career (3-10 years):
- Contact details
- Professional summary
- Experience
- Skills
- Education
- Certifications
Senior / executive (10+ years):
- Contact details
- Executive summary
- Key achievements (optional highlight section)
- Experience
- Board / advisory roles (if applicable)
- Education
- Professional memberships
Writing Achievement Bullets
Use CAR format: Challenge (context/problem), Action (what you did), Result (measurable outcome).
Every bullet should answer: "So what? What changed because of this?"
Too generic:
Managed social media accounts and created content for the company.
Right approach (CAR):
Rebuilt the social media strategy for a stagnant B2B account (Challenge), shifting from product-focused posts to customer case studies with a consistent weekly publishing schedule (Action), growing LinkedIn engagement 340% and generating 12 qualified leads in the first quarter (Result).
Not every bullet needs hard numbers, but aim for at least 60% of bullets to include a measurable result. Acceptable result types:
- Percentages (increased, reduced, improved by X%)
- Dollar amounts (managed $X budget, saved $X, generated $X revenue)
- Volume/scale (team of X, X users, X transactions per day)
- Time (reduced from X weeks to Y days, delivered 2 weeks ahead of schedule)
- Rankings/ratings (achieved #1, rated 4.8/5, top 10%)
When the user does not have specific numbers, ask if they can estimate. If not, use qualitative results: "significantly reduced", "consistently exceeded targets", "recognised by leadership for".
Action Verbs
Choose verbs that match the type of contribution:
| Category | Verbs |
|---|---|
| Leadership | Led, directed, managed, oversaw, mentored, championed, established |
| Creation | Developed, designed, built, launched, created, implemented, introduced |
| Improvement | Increased, improved, streamlined, optimised, reduced, enhanced, modernised |
| Analysis | Analysed, evaluated, assessed, identified, researched, investigated |
| Communication | Presented, negotiated, facilitated, coordinated, advised, authored |
| Technical | Engineered, automated, configured, deployed, integrated, migrated, architected |
Avoid weak openers: "Responsible for", "Helped with", "Assisted in", "Involved in", "Participated in". These describe proximity, not contribution.
ATS-Friendly Formatting
Applicant Tracking Systems parse resumes before humans see them. Follow these rules:
- Use standard section headings: "Experience", "Education", "Skills" — not creative alternatives like "Where I've Made an Impact"
- No tables, columns, or text boxes — ATS reads left-to-right, top-to-bottom
- No headers or footers — ATS often ignores these entirely
- No images, icons, or graphics
- Use standard fonts (Calibri, Arial, Garamond, Georgia)
- File format: PDF unless the listing specifically requests .docx
- Include keywords from the job listing naturally in context — not keyword-stuffed in a hidden block
- Spell out acronyms on first use, then abbreviate: "Search Engine Optimisation (SEO)"
What to Omit
- "References available upon request" — assumed and wastes space
- Objective statements — replaced by professional summaries years ago
- Every job since high school — include only relevant roles (last 10-15 years)
- High school education (if you have a degree)
- Hobbies/interests — unless directly relevant to the role or culture
- Salary expectations — never on the resume itself
- Reasons for leaving previous roles
Professional Summary
3-4 lines at the top. Not a personality description — a positioning statement.
Too vague:
Motivated professional with strong communication skills and a passion for technology seeking a challenging role.
Right approach:
Operations manager with 8 years in logistics and supply chain for mid-market retailers. Track record of reducing fulfilment costs (cut 22% at current role) while maintaining 99.4% on-time delivery. Looking to bring that operational discipline to a high-growth e-commerce environment.
Formula: [Role identity] + [years/domain] + [signature achievement or strength] + [what you're looking for].
Cover Letter
Structure
Three to four paragraphs, under one page. Every paragraph earns its place.
Paragraph 1 — Opening hook: Why this role, why now, why you noticed. Reference something specific about the company or role. No "I am writing to express my interest in the position of..." — that is the most wasted sentence in job applications.
Paragraph 2 — Why you (the match): Two to three specific examples of how your experience maps to their requirements. This is not a resume summary — pick the two strongest matches and give brief context. Use language from the job listing.
Paragraph 3 — Why this company (the fit): Show you have done your homework. Reference their product, mission, recent news, company culture, or a specific project. Explain why this matters to you personally. Generic flattery ("I admire your innovative approach") does not count.
Paragraph 4 — Close: Clear call to action. "I'd welcome the chance to discuss how my experience in X could support your team's work on Y. I'm available for a conversation at your convenience." Confident, not desperate.
Length and Format
- Under one page, always
- Same header/font as the resume for visual consistency
- Address to a named person where possible (check LinkedIn, company website). "Dear Hiring Manager" as a last resort
- AU/NZ: sign off with "Kind regards" (proposals/applications) or "Cheers" (if tone is casual)
- US/UK: "Sincerely" or "Kind regards"
Tone Matching
Read the job listing and company website to calibrate tone:
| Company type | Tone | Example phrasing |
|---|---|---|
| Startup / tech | Conversational, direct | "I've spent the last 3 years building exactly this kind of thing" |
| Corporate / enterprise | Professional, measured | "My experience in enterprise integration aligns closely with your stated objectives" |
| Government / public sector | Formal, criteria-driven | "I address each of the key selection criteria below" |
| Creative agency | Personality forward | "Your work on the X campaign is what made me pay attention" |
| Non-profit | Mission-aligned | "I've followed your work in X for several years and share your commitment to Y" |
Common Mistakes
- Rehashing the resume. The cover letter adds context and personality — it does not repeat bullet points.
- Generic openings. "I am excited to apply for..." tells the reader nothing. Open with something specific.
- No company reference. If you could send the same letter to 50 companies, it is too generic.
- Underselling or overselling. State what you have done, factually. No "I'm the perfect candidate" and no "I know I don't have much experience but..."
- Burying the lead. If you have a direct connection to the role (you use their product, you know someone there, you have deep domain expertise), say it in the first line.
Cover Letter Example
Too generic:
Dear Hiring Manager,
I am writing to express my interest in the Marketing Manager position. I have 5 years of marketing experience and am a strong communicator with excellent organisational skills. I believe I would be a great addition to your team.
Right approach:
Hi Sarah,
Your job listing mentioned you are looking for someone to rebuild the content strategy from the ground up — that is exactly what I did at Redgum Digital over the past two years, taking their blog from 400 monthly visitors to 12,000 and making it their primary lead channel.
The two things that stood out in the listing were the focus on SEO-driven content and the need to work closely with the sales team on case studies. At Redgum, I built both of those functions: a keyword-driven editorial calendar that targeted commercial intent terms, and a case study pipeline where I partnered with account managers to document client wins monthly. Five of those case studies became our top-converting landing pages.
I have been following [Company]'s expansion into the SME market since the product launch in October. The positioning challenge — making enterprise-grade software feel approachable for smaller teams — is something I find genuinely interesting, and it is the kind of messaging work I do best.
I would welcome the chance to talk through how I could help build out your content operation. Happy to chat whenever suits.
Special Circumstances
Career changers
Lead with transferable skills, not job titles. The professional summary should bridge the gap: "Project manager transitioning from construction to software delivery — 6 years of managing cross-functional teams, budgets, and tight deadlines." Emphasise skills that translate directly.
Employment gaps
Do not hide them or get creative with dates. If there is a gap, briefly explain it in the cover letter (caring responsibilities, study, travel, health — one sentence is enough). On the resume, list any relevant activity during the gap: freelance work, volunteering, courses, personal projects.
Overqualified
The cover letter must address the obvious question: "Why do you want this role?" Be direct about your motivation. Scaling back for work-life balance, pivoting into a new area, genuinely interested in the company — whatever the reason, name it.
Underqualified
Focus on adjacent experience and learning velocity. Show you have done something similar at a smaller scale or in a different context. The cover letter should acknowledge the stretch honestly while demonstrating you have closed similar gaps before.
Multiple roles at the same company
List the company once with each role as a sub-entry showing clear progression. This signals growth and loyalty.
Output Format
Deliver the document as clean markdown. If the user needs a formatted file, offer to create it as a .md or .txt that they can paste into their preferred tool (Google Docs, Word, Canva). Do not attempt to generate .docx or .pdf files directly.
For "both" mode, deliver the resume first, then the cover letter, in the same response.