Official DOCX Cn

Official DOCX CN

Overview

Use this skill when the user wants a Chinese formal-style .docx, not just a generic Word export.

This skill is intentionally strict. Prefer the bundled script over ad-hoc formatting so repeated outputs stay consistent.

When To Use

Use this skill when the user asks for any of the following:

• Convert Markdown to Chinese formal document format
• Rebuild an existing .docx into Chinese formal document format
• Reformat a report, speech, summary, or statement into formal Chinese document style
• Apply stable fonts, line spacing, title hierarchy, and page numbers for formal materials
• Diagnose whether headings and body text are misclassified before generating a .docx

Do not use this skill for:

• ordinary business memos with no formal-format requirement
• rich collaborative editing with tracked changes
• complex original .docx surgery where the existing file must be preserved exactly

For tracked changes or editing someone else's Word file in place, use the general docx skill instead.

Workflow

1. Check the source structure

If the source is Markdown, inspect the heading structure first.

This skill assumes:

• # main title
• first ## after the main title is the author/signature/date line when it looks like a name or date
• later ## lines are second-level headings such as 一、……
• paragraphs beginning with 一是 / 二是 / 三是 ... are candidate third-level items

If the source structure is inconsistent, fix the source or explain the mismatch before generating.

If the source is .docx, this skill extracts paragraph text and rebuilds the structure heuristically:

• first non-empty paragraph => main title
• next short name-like or date-like paragraph => author/signature/date line
• lines beginning with 一、二、三…… => second-level headings
• lines beginning with 一是 / 二是 / 三是 ... => third-level items
• everything else => body paragraphs

This is intended for restyling non-standard Word files. It does not preserve the source file's original styles.

2. Use the bundled script

Run the script in scripts/build_official_doc.py.

Typical usage:

python3 build_official_doc.py \
  --src "/path/source.md" \
  --out "/path/output.docx"

DOCX input:

python3 build_official_doc.py \
  --src "/path/source.docx" \
  --out "/path/output.docx"

Optional desktop copy:

python3 build_official_doc.py \
  --src "/path/source.md" \
  --out "/path/output.docx" \
  --desktop-copy "/Users/you/Desktop/output.docx"

3. Formatting defaults

The script applies these defaults:

• A4 paper
• top margin 3.7 cm
• bottom margin 3.5 cm
• left margin 2.8 cm
• right margin 2.6 cm
• fixed line spacing 28 pt
• Chinese title and body fonts from the Founder GBK series
• Latin letters and digits in Times New Roman
• odd pages: page number on right
• even pages: page number on left
• page number style: — 1 —
• if an author/signature/date line exists below the main title, do not insert a blank line between them
• keep one blank line between the author/signature/date line and the body

4. Heading mapping

The script maps structure as follows:

• main title: 方正小标宋_GBK
• author/signature/date line: centered 方正楷体_GBK
• second-level headings such as 一、……: indented 方正黑体_GBK
• third-level lead-in such as 一是在……方面。: 方正楷体_GBK
• body text after that lead-in in the same paragraph: 方正仿宋_GBK
• ordinary body paragraphs: 方正仿宋_GBK

If the preferred fonts are unavailable, Word may fall back to locally available fonts. The content remains usable, but the final page-level appearance may differ.

5. Validate output pragmatically

After generating:

• confirm the .docx file exists and was updated
• if the machine supports visual conversion, optionally convert to PDF for inspection
• if the user reports a layout defect, patch the script instead of manually restyling by hand

References

If you need the stable conventions or the heading rules, read:

• references/format-rules.md

Resources

scripts/

• scripts/build_official_doc.py: generate formal-style .docx from Markdown or DOCX

references/

• references/format-rules.md: the formatting and classification rules this skill follows