Voice Assist

AI Voice Agent Configuration

Overview

This skill covers configuring AI-powered Voice Agents in ServiceNow for telephony and voice-driven interactions. It covers:

• Setting up Virtual Agent topics for voice channel compatibility
• Configuring speech-to-text (STT) and text-to-speech (TTS) engine integration
• Designing intent recognition models for voice input with NLU training
• Building voice-specific conversation flows with DTMF fallback support
• Integrating with IVR systems and telephony providers (Twilio, Genesys, Amazon Connect)
• Managing voice interaction records and analytics
• Handling voice-specific challenges: noise, accents, disambiguation, and timeout management

When to use:

• When deploying a voice-enabled IT helpdesk or HR service center
• Setting up IVR self-service with AI-driven natural language understanding
• When extending existing Virtual Agent topics to support voice channels
• Building voice-first workflows for field service or hands-free scenarios
• Configuring voice authentication and caller verification

Prerequisites

• Roles: admin, sn_va.topic_admin, sn_cs.admin, or sn_va.voice_admin
• Plugins: com.glide.cs.chatbot (Virtual Agent), com.sn_va.voice (Voice), com.glide.interaction (Agent Workspace Interaction)
• Access: sys_cs_topic, interaction, sys_cs_intent, sys_properties tables
• Knowledge: Conversational AI design principles, telephony basics (SIP, DTMF), and your organization's IVR call flow requirements
• Integrations: A telephony provider (Twilio, Genesys Cloud, Amazon Connect) configured with ServiceNow

Key Voice Tables

Procedure

Step 1: Verify Voice Plugin and Telephony Setup

Check that voice capabilities are enabled and configured.

Using MCP (Claude Code/Desktop):

Tool: SN-Query-Table
Parameters:
  table_name: sys_properties
  query: nameLIKEva.voice^ORnameLIKEcs.voice^ORnameLIKEtelephony
  fields: name,value,description
  limit: 30

Using REST API:

GET /api/now/table/sys_properties?sysparm_query=nameLIKEva.voice^ORnameLIKEcs.voice^ORnameLIKEtelephony&sysparm_fields=name,value,description&sysparm_limit=30

Step 2: Configure Speech-to-Text Settings

Set up STT engine properties for voice input processing.

Using MCP:

Tool: SN-Update-Record
Parameters:
  table_name: sys_properties
  sys_id: [stt_property_sys_id]
  data:
    value: "google_cloud_speech"

Key STT properties to configure:

Step 3: Create Voice-Enabled Topics

Build Virtual Agent topics optimized for voice interactions.

Using MCP:

Tool: SN-Create-Record
Parameters:
  table_name: sys_cs_topic
  fields:
    name: "Password Reset - Voice"
    description: "Voice-optimized password reset flow with caller verification and DTMF fallback"
    channel: voice
    state: draft
    category: it_support
    nlu_intent: password_reset
    greeting_message: "I can help you reset your password. First, I need to verify your identity. Can you please tell me your employee ID?"

Using REST API:

POST /api/now/table/sys_cs_topic
Content-Type: application/json

{
  "name": "Password Reset - Voice",
  "description": "Voice-optimized password reset flow with caller verification",
  "channel": "voice",
  "state": "draft",
  "category": "it_support",
  "nlu_intent": "password_reset"
}

Step 4: Design Voice Conversation Flow Steps

Add topic detail steps for the voice conversation.

Using MCP:

Tool: SN-Create-Record
Parameters:
  table_name: sys_cs_topic_detail
  fields:
    topic: [topic_sys_id]
    step_type: user_input
    prompt_text: "Please say or enter your employee ID number."
    order: 100
    variable_name: employee_id
    input_type: alphanumeric
    dtmf_enabled: true
    timeout_seconds: 10
    retry_count: 3
    retry_prompt: "I did not catch that. Please say your employee ID again, or press the numbers on your phone keypad."
    no_input_prompt: "Are you still there? Please say your employee ID to continue."

Add verification step:

Tool: SN-Create-Record
Parameters:
  table_name: sys_cs_topic_detail
  fields:
    topic: [topic_sys_id]
    step_type: script_action
    order: 200
    script: |
      var user = new GlideRecord('sys_user');
      user.addQuery('employee_number', vaInputs.employee_id);
      user.query();
      if (user.next()) {
        vaVars.user_sys_id = user.sys_id.toString();
        vaVars.user_name = user.name.toString();
        vaVars.verified = true;
      } else {
        vaVars.verified = false;
      }
    next_step_success: 300
    next_step_failure: 250

Add confirmation prompt:

Tool: SN-Create-Record
Parameters:
  table_name: sys_cs_topic_detail
  fields:
    topic: [topic_sys_id]
    step_type: user_input
    prompt_text: "I found your account. Just to confirm, is your name {user_name}? Please say yes or no."
    order: 300
    variable_name: name_confirmed
    input_type: boolean
    dtmf_mapping: "1=yes,2=no"

Step 5: Configure NLU Intent for Voice

Train the NLU model to recognize voice-specific utterances.

Using MCP:

Tool: SN-Create-Record
Parameters:
  table_name: sys_cs_intent
  fields:
    name: password_reset
    description: "Intent for password reset requests via voice channel"
    model: default_nlu_model
    confidence_threshold: 0.7
    training_phrases: |
      I need to reset my password
      my password is not working
      I forgot my password
      can you help me change my password
      I am locked out of my account
      password expired
      I cannot log in
      reset password please
      my password does not work anymore
      I need a new password
      help me with my password
      account is locked

Using REST API:

POST /api/now/table/sys_cs_intent
Content-Type: application/json

{
  "name": "password_reset",
  "description": "Intent for password reset requests via voice",
  "confidence_threshold": "0.7",
  "training_phrases": "I need to reset my password\nmy password is not working\nI forgot my password\ncan you help me change my password\nI am locked out"
}

Step 6: Set Up IVR Integration

Configure the telephony provider connection.

Using MCP:

Tool: SN-Execute-Background-Script
Parameters:
  script: |
    // Configure Twilio integration properties
    var props = {
      'sn.va.voice.telephony.provider': 'twilio',
      'sn.va.voice.telephony.account_sid': '[twilio_account_sid]',
      'sn.va.voice.telephony.phone_number': '+18005551234',
      'sn.va.voice.telephony.webhook_url': gs.getProperty('glide.servlet.uri') + 'api/sn_va/voice/webhook',
      'sn.va.voice.telephony.recording_enabled': 'true',
      'sn.va.voice.telephony.max_call_duration': '1800',
      'sn.va.voice.telephony.transfer_number': '+18005555678'
    };

    for (var key in props) {
      var prop = new GlideRecord('sys_properties');
      prop.addQuery('name', key);
      prop.query();
      if (prop.next()) {
        prop.value = props[key];
        prop.update();
      } else {
        prop.initialize();
        prop.name = key;
        prop.value = props[key];
        prop.description = 'Voice agent telephony configuration';
        prop.insert();
      }
    }
    gs.info('Telephony properties configured: ' + Object.keys(props).length + ' properties set.');
  description: "Voice: Configure telephony provider integration properties"

Step 7: Monitor Voice Interactions

Query interaction records for voice channel analytics.

Using MCP:

Tool: SN-Query-Table
Parameters:
  table_name: interaction
  query: channel=voice^ORDERBYDESCsys_created_on
  fields: sys_id,number,channel,state,opened_for,assignment_group,duration,disposition,topic,sys_created_on,close_notes
  limit: 50

Generate voice analytics:

Tool: SN-Execute-Background-Script
Parameters:
  script: |
    var analytics = {
      period: 'Last 30 days',
      total_calls: 0,
      avg_duration_seconds: 0,
      self_service_rate: 0,
      transfer_rate: 0,
      by_disposition: {},
      by_topic: {},
      avg_confidence: 0
    };

    var ga = new GlideAggregate('interaction');
    ga.addQuery('channel', 'voice');
    ga.addQuery('sys_created_on', '>=', gs.daysAgo(30));
    ga.addAggregate('COUNT');
    ga.addAggregate('AVG', 'duration');
    ga.query();
    if (ga.next()) {
      analytics.total_calls = parseInt(ga.getAggregate('COUNT'));
      analytics.avg_duration_seconds = Math.round(parseFloat(ga.getAggregate('AVG', 'duration')) || 0);
    }

    var resolved = new GlideAggregate('interaction');
    resolved.addQuery('channel', 'voice');
    resolved.addQuery('sys_created_on', '>=', gs.daysAgo(30));
    resolved.addQuery('disposition', 'resolved');
    resolved.addAggregate('COUNT');
    resolved.query();
    if (resolved.next() && analytics.total_calls > 0) {
      analytics.self_service_rate = Math.round((parseInt(resolved.getAggregate('COUNT')) / analytics.total_calls) * 100);
    }

    gs.info('VOICE ANALYTICS:\n' + JSON.stringify(analytics, null, 2));
  description: "Voice: Generate voice interaction analytics for the last 30 days"

Tool Usage

Best Practices

• Voice-First Design: Write prompts for the ear, not the eye; keep responses under 30 words for voice
• DTMF Fallback: Always provide keypad input as a fallback for every voice input step
• Timeout Handling: Set 8-10 second timeouts with graceful re-prompts; offer agent transfer after 3 failures
• Confirmation Steps: Always confirm critical inputs (employee ID, ticket number) before taking action
• Barge-In Support: Enable barge-in so callers can interrupt prompts to speed up experienced-user flows
• Hold Music/Messages: Configure appropriate hold experiences for agent transfer queues
• Recording Consent: Implement call recording consent prompts as required by jurisdiction
• Error Recovery: Design every conversation path to have an exit to a live agent; never leave callers in a dead end
• Accent Adaptation: Use STT models trained on diverse accents; consider region-specific language models
• Testing: Test with real phone calls, not just text simulation; background noise and audio quality differ significantly

Troubleshooting

Speech Recognition Accuracy Is Low

Symptom: STT frequently misrecognizes caller speech Cause: Default STT model may not be optimized for telephony audio quality (8kHz narrowband) Solution: Switch STT model to phone_call or telephony variant. Add custom vocabulary for company-specific terms. Check audio codec compatibility (G.711 recommended).

Caller Gets Stuck in Loop

Symptom: Callers report being asked the same question repeatedly Cause: Topic flow step retry logic lacks an exit condition or max-retry transfer Solution: Set retry_count to 3 maximum on all input steps. Add an explicit "transfer to agent" step after max retries.

Voice Topic Not Triggering

Symptom: Calls connect but the voice topic does not start Cause: Topic channel filter excludes voice, or the NLU confidence threshold is too high Solution: Verify channel=voice on the topic record. Lower NLU confidence threshold to 0.6 for voice (speech recognition introduces noise).

Integration Webhook Not Receiving Calls

Symptom: Telephony provider configured but calls do not reach ServiceNow Cause: Webhook URL is incorrect, firewall blocks inbound traffic, or SSL certificate issue Solution: Verify the webhook URL matches {instance}/api/sn_va/voice/webhook. Check network ACLs and certificate validity. Test with the provider's webhook validator tool.

Examples

Example 1: IT Helpdesk Voice Agent

Scenario: Deploy a voice agent for common IT support requests

Topics to create:

1. Password Reset (voice-optimized with MFA verification)
2. VPN Connectivity (guided troubleshooting with yes/no questions)
3. Software Request (capture software name and justification)
4. Incident Status Check (look up by ticket number or caller ID)
5. Agent Transfer (graceful handoff with context)

Sample interaction:

• Caller: "I need to reset my password"
• Agent: "I can help with that. For security, I need to verify your identity. Please say your employee ID."
• Caller: "One two three four five"
• Agent: "Thank you. I found your account for John Smith. Is that correct?"
• Caller: "Yes"
• Agent: "A password reset link has been sent to your registered email. You should receive it within 2 minutes. Is there anything else I can help with?"

Example 2: HR Benefits Voice Self-Service

Scenario: Configure voice agent for benefits enrollment questions

Tool: SN-Create-Record
Parameters:
  table_name: sys_cs_topic
  fields:
    name: "Benefits Inquiry - Voice"
    description: "Voice self-service for benefits plan information, enrollment status, and coverage details"
    channel: voice
    state: draft
    category: hr_benefits
    nlu_intent: benefits_inquiry

Related Skills

• genai/playbook-generation - Process automation for voice workflows
• genai/flow-generation - Flow Designer for voice-triggered automation
• csm/chat-recommendation - Chat-based recommendations (extend to voice)
• hrsd/chat-reply-recommendation - HR chat replies adaptable to voice
• admin/workflow-creation - Build workflows triggered by voice interactions