jek-bao-choo Gmail Email Drafting (Template-Based)
Compose an email using a structured template. Since no Gmail MCP is available, the finished email is sent to the user's Slack self-DM (Jek Bao Choo) for copy-paste into Gmail.
Critical Constraints
- NEVER send to anyone other than the user. Always use channel_id
U093Q9Z3SKU(Jek Bao Choo's user ID) when callingslack_send_message. - NEVER use
slack_send_messagewith any channel_id other thanU093Q9Z3SKU.
Prerequisites
The following Slack MCP tools must be available:
slack_send_message— to deliver the composed email to the user's self-DM
Workflow
Step 1 — Determine the template
Based on the user's request, select the appropriate template:
| User intent | Template |
|---|---|
| PoC update email, follow-up email after meeting/call, status update to prospect/customer | references/POC-STATUS-UPDATE-EMAIL-TEMPLATE.md |
| Direct email to a colleague, prospect, or customer about a specific topic | references/DIRECT-EMAIL-TEMPLATE.md |
If the intent is ambiguous, ask the user which type of email they want to draft.
Adding new templates: Create a new file in
references/following the same structure (Purpose, Input Required, Email Format, Rules, Checklist) and add a row to the table above.
Step 2 — Gather input
Read the selected template file from references/ to understand the required inputs and format.
Collect the information needed for the selected template:
- PoC Status Update Email: Accept the user's sales notes. Determine the communication mode (Zoom / Ms Teams / In-Person) and date. Infer from the notes if possible, otherwise ask.
- Direct Email: Determine the recipient's name and the message intent. Ask if not already clear from the user's request.
Step 3 — Compose the email
Format the email strictly according to the selected template. Always include a Subject: line at the top.
- For PoC Status Update Email: Extract attendees, achievements, and next steps from the sales notes. Summarize concisely. Do not fabricate information. This is a client-facing email so maintain a professional, polished tone.
- For Direct Email: Draft a message that starts with "Hi", "Hello", or "Dear" as appropriate. Friendly yet professional, short and warm.
Avoid using " — " or " - " to connect clauses within sentences. These dash patterns are a telltale sign of AI-generated writing. Write short, direct sentences instead.
Step 4 — Confirm with user
Present the composed email for review. Show:
- Which template was used
- The full email content including subject line
- A reminder that it will be sent to the user's Slack self-DM for copy-paste into Gmail
Iterate until the user is satisfied with the email.
Step 5 — Send to Slack self-DM
Use slack_send_message with:
channel_id:U093Q9Z3SKUmessage: the confirmed email content (including the Subject line)
After sending, share the message link and remind the user: "Email sent to your Slack self-DM. Copy and paste it into Gmail."
Output Format
Follow the template file selected in Step 1. See the references/ directory for all available templates:
references/POC-STATUS-UPDATE-EMAIL-TEMPLATE.md— PoC status update email for prospects/customersreferences/DIRECT-EMAIL-TEMPLATE.md— Direct email to a colleague, prospect, or customer
Scope Guardrails
- NEVER send to anyone other than self — only use channel_id
U093Q9Z3SKUwithslack_send_message. - Always present the email to the user and get confirmation before sending.
- Every email must match a known template. If the user's request doesn't match any template, ask for clarification.
- Always include a subject line in the output.
Failure Handling
- No matching template: Ask the user which template type fits their needs, or whether they'd like to describe a new template format.