WYRE-AI Autotask Product Catalog
Overview
The Autotask product catalog manages three types of sellable items: Products (one-time purchases like hardware and software licenses), Services (recurring offerings used in contracts), and Service Bundles (grouped services sold together). Each type has associated pricing through Price Lists that control unit prices, markup, and billing codes.
This skill covers product catalog operations for MSP technicians, sales engineers, and managers who need to look up products, verify pricing, check inventory levels, or audit cost-vs-billing rates.
Anti-triggers
- Putting a catalog item on a customer proposal — quote items have
their own type rules and discount mechanisms; use
autotask-quotes. - The recurring services a client actually pays for — those are
contract services, not catalog entries; use
autotask-contracts. - Supplier SKUs, buy prices, and purchase orders — this catalog
holds your sell price only; procurement lives in the separate Kaseya
Quote Manager plugin,
kaseya-quote-manager-purchasing. - The same catalog in another PSA — a ConnectWise PSA product
carries its own IDs, pricing flags, and procurement links; use
connectwise-psa-product-catalog.
Key Concepts
Product Types
| Type | Description | Use Case | Recurring |
|---|---|---|---|
| Product | Physical or digital item | Hardware, licenses, one-time purchases | No |
| Service | Recurring offering | Managed services, monthly monitoring | Yes |
| Service Bundle | Grouped services | All-in-one MSP packages | Yes |
| Inventory Item | Tracked stock | Warehouse items with serial numbers | No |
Product Fields
| Field | Type | Description |
|---|---|---|
| id | number | Unique product identifier |
| name | string | Product display name |
| sku | string | Stock keeping unit code |
| description | string | Product description |
| isActive | boolean | Whether product is currently available |
| unitCost | number | Internal cost per unit |
| unitPrice | number | Default selling price per unit |
| msrp | number | Manufacturer's suggested retail price |
| productCategory | number | Category ID (picklist) |
| vendorProductNumber | string | Vendor's product number |
| manufacturerName | string | Manufacturer name |
| isSerialTracked | boolean | Whether serial numbers are tracked |
| priceCostMethod | number | How pricing is calculated |
| defaultVendorID | number | Default vendor/supplier |
Price List Structure
Price lists control what customers actually pay. They can override default product pricing per currency:
| Field | Type | Description |
|---|---|---|
| productID / serviceID | number | The item being priced |
| currencyCode | string | Currency (e.g., USD, GBP) |
| unitPrice | number | Price in this price list |
| usesInternalCurrencyPrice | boolean | Whether to use internal currency |
API Patterns
Searching Products
Search products by name, SKU, or category:
Tool: autotask_search_products
Args: { searchTerm: "firewall", isActive: true }
Tool: autotask_search_products
Args: { productCategory: 5, pageSize: 50 }
Getting Product Details
Retrieve full product information by ID:
Tool: autotask_get_product
Args: { productId: 12345 }
Searching Services
Find recurring service offerings:
Tool: autotask_search_services
Args: { searchTerm: "managed", isActive: true }
Checking Inventory
Look up inventory levels for a product:
Tool: autotask_search_inventory_items
Args: { productID: 12345 }
Filter by location:
Tool: autotask_search_inventory_items
Args: { inventoryLocationID: 1 }
Price List Lookups
Get pricing for a specific product:
Tool: autotask_search_price_list_products
Args: { productID: 12345 }
Get pricing for a service:
Tool: autotask_search_price_list_services
Args: { serviceID: 678 }
Common Workflows
1. Quote Pricing Audit
Verify that a product's quote price matches the price list:
- Search for the product:
autotask_search_products { searchTerm: "product name" } - Get the product details:
autotask_get_product { productId: <id> } - Check price list:
autotask_search_price_list_products { productID: <id> } - Compare unitPrice from product vs price list entry
- Calculate margin:
(priceListPrice - unitCost) / priceListPrice * 100
2. Cost vs Billing Rate Comparison
Analyze margins across products:
- Search products:
autotask_search_products { isActive: true, pageSize: 100 } - For each product, compare
unitCostvsunitPrice - Flag products where margin is below threshold
- Check price list overrides if pricing seems off
3. Inventory Check Before Quote
Before quoting hardware, verify stock:
- Find the product:
autotask_search_products { searchTerm: "laptop" } - Check inventory:
autotask_search_inventory_items { productID: <id> } - Review
quantityOnHandvsquantityMinimum - If low stock, note in quote or suggest alternatives
4. Service Pricing Review
Review recurring service pricing for contract renewals:
- Search services:
autotask_search_services { isActive: true } - For key services, check price list:
autotask_search_price_list_services { serviceID: <id> } - Compare current pricing to contract rates
- Identify services where pricing has drifted
Error Handling
| Error | Cause | Resolution |
|---|---|---|
| Product not found | Invalid product ID | Verify ID with search first |
| Empty results | No matching products | Broaden search term, check isActive filter |
| Price list empty | No pricing configured | Product may use default unitPrice |
| Permission denied | API user lacks access | Check API integration security level |
Best Practices
- Always check
isActivewhen searching for products to avoid quoting discontinued items - Use price lists for customer-facing pricing, not the product's
unitPrice(which is the default) - When checking inventory, consider all locations if multi-site
- Products with
isSerialTracked: truerequire serial number assignment on delivery - Service pricing in price lists overrides the service's default
unitPrice
Related Skills
- CRM - Company and contact management for quoting
- Contracts - Contract pricing and service associations
- API Patterns - General Autotask API query patterns